HR & Admin Specialist

As a HR & Admin Specialist at Side, you will be responsible for supporting the Human Resources department through a variety of HR-related and administrative functions. 

You will ensure smooth HR operations and handle various administrative duties, with a focus on employee recruitment coordination, onboarding and offboarding, benefits administration, records management, and general administrative tasks, including employee query assistance. 

Key Responsibilities: 

• Assist in the recruitment process, including posting job vacancies, screening resumes, and scheduling interviews, partnering closely with the Talent Acquisition team. 

• Assist in the Onboarding Process of new hires, including requesting the creation of access credentials.  

• Responsible for conducting a orientation sessions. 

• Handle HR Admin Support tasks related to new hire personnel, such as the collection of new hire documents. 

• Collect necessary documents for payroll account opening. 

• Handle off-boarding documentation, including the preparation of clearance, quitclaim, exit interview form, and the release of final pay. 
• Update and monitor employee leave balances. 

• Liaise with the administration of statutory benefits if needed- SSS, PhilHealth, Pag-IBIG, and PhilHealth. 
• Maintain and organize 201 files of all personnel. 

• Update employment information for new hires and active freelancers and employees. 

• Ensure that all employees and freelancers are recorded and encoded in the company’s ERP. 

• Deactivation of ERP credentials of employees and freelancers.

• Maintain and organize 201 files of all employees. 
• Manage office facilities and supplies, including ordering office equipment and maintaining inventory. 
• Various administrative duties to support the Ops, HR and Finance departments and service invoice monitoring. 
• Monitor and manage the HR inbox, ensuring timely responses to all incoming queries. 
• Assist in organizing company events, team meetings, and training sessions. 

The ideal candidate will hold a Bachelor's degree in Human Resources, Psychology, Business Administration, or related field preferred. 

You will ideally have previous experience in HR and an administrative role is an advantage, with at least 4 years of HR experience in an HR (shared services or BPO setting a plus).

Skills: 

• Excellent organizational skills with a high attention to detail. 

• Strong written and verbal communication skills in the English language. 

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), with strong proficiency in Excel preferred. 

• Ability to handle sensitive information confidentially. 

• Knowledge of HR practices and employment law is a plus. 

• Proactive and able to work independently as well as collaboratively.