Highway Contracts Project Coordinator

• Review federal aid and state projects for accuracy and completeness prior to advertisement of projects for bid letting. 
• Sign Plans, Specifications, and Estimates (PS&E) package certification in the absence of senior authorized personnel. 
• Write and monitor legal agreements for projects between NDOT and Tribe Employment Rights Offices (TERO agreements).
• Review requests for bid proposals and all required documentation submitted by contractors to ensure compliance with federal and State Procurement regulations. 
• Advise NDOT personnel and consultants of non-conformance issues, documentation requirements, and information needs; aid them in addressing issues that arise during any phase of state or federal aid projects and facilitate reasonable determinations and beneficial solutions to project delivery issues. 
• Review documents in the PS&E comp file, such as the PS&E Required Sheet, Status of Utilities, ROW Certificates, Environmental Commitments, and City, County, and Railroad Agreements to ensure compliance with regulations and policies.
• Maintain the Contracts project files and electronic databases to ensure required correspondence, concurrences, permits, authorizations, agreements, and documents are present, current, and organized. Investigate and document when information is incomplete/inaccurate. 
• Contact designers, engineers, or consultants to discuss and resolve incompleteness and inaccuracy issues of information and documentation under review.
• Participate in NDOT agency, division, and section meetings as needed. 
• Complete special projects, such as process reviews, as assigned. Provide assistance to Supervisor and NDOT management as needed. 
• Represent NDOT at change control accountability meetings, progress, and coordination meetings as required. 
• Maintain communication between the Contracts section, other NDOT divisions, consultants, and FHWA regarding proper procedures, regulations, policies, and process changes.
• Track project progress, assess risks, take measures to mitigate risk, and report risks to management.
• Perform other duties as assigned.

• Experience in construction management, plan/specification review, bridge and/or roadway design experience, construction field work, pre-construction project delivery activities, or project management. 
• Experience with state and federal contract requirements.
  

Ability to:

• Communicate technical information and instructions in person, by telephone, computer, email, and correspondence to diverse groups including LPA representatives, consultants, NDOT employees at all levels, and representatives of other governmental branches and jurisdictions.
• Multitask and organize/schedule workload.
• Identify road, street, and bridge project plans and computations not in conformance with NDOT standards, policies, and generally accepted design and construction principles.
• Read and interpret agreements, project plans, and contract documents.
• Perform mathematical calculations including geometry, algebra, and trigonometry.
• Comprehend federal aid transportation projects.
• Facilitate meetings and resolve conflicts between competing interests and objectives.
• Plan, organize, coordinate, monitor, and evaluate state-funded and federal aid transportation projects.
• Interact with federal, state, and local administrators/officials, engineering and construction professionals/technicians, and NDOT employees at all levels to facilitate and guide state- and locally funded, as well as federally funded transportation projects.
• Review PS & E submittal packages; write and monitor legal agreements and contracts.
• Explain non-conformance issues, documentation requirements, information needs, and requested plan changes.