Events Coordinator

Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City.

The Event Coordinator provides operational and administrative support to the Events team, helping to deliver exceptional experiences across the business. This role serves as a key project support resource for Event Managers, independently managing smaller-scale events while assisting with the planning and execution of larger, more complex projects. 

The Event Coordinator plays an important role in keeping the department organized and running smoothly through strong communication, detailed project tracking, and hands-on event execution. During planning periods, they support budgeting, vendor sourcing, scheduling, and internal communications. During production periods, they act as an on-site representative for the Events team, coordinating vendors, receiving deliveries, and ensuring event logistics are executed seamlessly. 

• →Up to two years of experience in event planning, hospitality, or a related field, preferably within a luxury, cultural, hospitality, or arts environment. 
• →Positive, proactive, and service-oriented mindset with strong problem-solving abilities. 
• →Strong organizational and project management skills with exceptional attention to detail. 
• →Ability to manage multiple projects simultaneously while adapting to changing priorities and deadlines. 
• →Excellent written and verbal communication skills with the ability to work effectively across departments and with external partners. 
• →Comfortable working in a fast-paced environment and remaining calm under pressure. 
• →Availability to work evenings and weekends as required for event execution. 
• →Interest in the arts, luxury, and hospitality is preferred.