Real Estate Administrative Assistant

Real Estate Administrative Assistant

If you thrive in a fast paced environment, love staying ten steps ahead, and enjoy being the “go-to” person that keeps everything moving — this could be the opportunity for you!

A highly respected and rapidly growing commercial real estate group specializing in retail shopping centers is seeking a Real Estate Administrative Assistant to support a high performing leasing team and executive leadership. This is not your typical administrative role — this position sits at the center of active deals, leasing operations, tenant coordination, and executive support within a collaborative, energetic office environment.

This team is looking for someone who is:

• Extremely organized and detail-oriented
• Proactive and anticipatory by nature
• Comfortable managing multiple priorities at once
• Able to thrive in a high-volume, fast-moving environment
• Professional, polished, and confident communicating internally and externally
• Excited to be part of a social, team-oriented culture

What You’ll Be Doing:

• Supporting executive leasing leadership with deal tracking, scheduling, and operational coordination
• Managing leasing documentation, lease files, and critical dates
• Assisting with LOIs, lease processing, tenant coordination, and reporting
• Maintaining organized records and helping keep deals moving efficiently
• Coordinating across departments including leasing, accounting, and operations
• Helping drive organization and accountability within a busy leasing pipeline

What They’re Looking For:

• 2+ years of administrative, leasing coordination, or commercial real estate experience preferred
• Experience supporting busy executives or managing complex workflows
• Strong Microsoft Office skills (Word, Excel, Outlook)
• Commercial real estate or leasing exposure is highly preferred
• Someone who takes initiative instead of waiting for direction
• High energy, adaptable, and culture-minded personality

Why People Love Working Here:

• Tight-knit, collaborative team environment
• Leadership that values initiative and growth
• Exposure to a large commercial real estate portfolio
• Company events, team outings, happy hours, birthday lunches & more
• Opportunity to grow long-term within leasing operations and commercial real estate

Benefits Include:

• 100% company-paid HMO healthcare option
• PPO buy-up plans available
• Dental, vision, FSA, life insurance, LTD & supplemental coverage
• Mental health + telehealth support programs
• 401(k) with company match
• PTO + sick time + paid holidays + personal day
• Discretionary annual bonus potential

This is an excellent opportunity for someone looking to build a long-term career within commercial real estate operations while working alongside an experienced and highly respected leasing team! We look forward to your application!