T
New
USD 95000-105000/yr

Executive Assistant & Operations Coordinator

United StatesUnited States·New Yorkmid
OperationsOperations Coordinator
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Quick Summary

Key Responsibilities

Executive Support & Calendar Management: Manage the active, complex daily calendar for the Senior Vice President of Print Products, resolving scheduling conflicts.

Requirements Summary

5+ years of experience providing administrative support for senior-level executives. Proficiency with HRIS, procurement, and expense software (e.g., Workday, Coupa, Zip, Concur, or similar tools).

Technical Tools
OperationsOperations Coordinator

About the Role

~1 min read

The Executive Assistant and Operations Coordinator provides high-level administrative and operational support to the Senior Vice President (SVP) of Print Products and the Production Leadership team. You will go beyond traditional scheduling to serve as a central hub for the print department's daily operations, vendor workflows, and internal communications. You will report to the SVP of Print and work an onsite schedule at our Print Plant, located in Flushing, Queens.

Responsibilities

~1 min read
  • Manage the active, complex daily calendar for the Senior Vice President of Print Products, resolving scheduling conflicts.
  • Coordinate internal and external meetings, including print vendor reviews, budget alignments, and departmental events (handling agendas, tech setup, and catering).
  • Manage comprehensive travel arrangements and process expense reports, invoices, and check requests.
  • Handle confidential business strategies, financial data, and personnel information with strict judgment.
  • Assist the Senior Vice President in tracking project timelines and production deliverables across the print products portfolio.
  • Be the liaison for external print vendors, suppliers, and distributors; assist with processing vendor invoices and tracking procurement orders.
  • Oversee daily department operations, managing staff seating layouts, storage for physical print assets/samples, equipment maintenance, and supplies.
  • Manage department onboarding/offboarding, track team PTO/vacation calendars, and maintain accurate organizational charts.
  • Manage critical department files, digital archives, resources, and shared documentation spaces.

Requirements

~4 min read
  • 5+ years of experience providing administrative support for senior-level executives.
  • Proficiency with HRIS, procurement, and expense software (e.g., Workday, Coupa, Zip, Concur, or similar tools).
  • Capability in establishing organizational and prioritization systems for leadership teams.
  • Experience tracking and balancing recurring daily administrative tasks while supporting the needs of leadership teams.
  • Prior collaboration with Leadership teams managing departmental workflow and vendor relationships.
  • Experience working within a print production, publishing, or supply chain environment.

#LI-Onsite

REQ-#020367

The annual base pay range for this role is between:
$95,000$105,000 USD

For roles in the U.S., dependent on your role, you may be eligible for variable pay, such as an annual bonus and restricted stock. Benefits may include medical, dental and vision benefits, Flexible Spending Accounts (F.S.A.s), a company-matching 401(k) plan, paid vacation, paid sick days, paid parental leave, tuition reimbursement and professional development programs. 

For roles outside of the U.S., information on benefits will be provided during the interview process.

We’re excited to learn more about you and your experience. To keep our hiring process as fair and authentic as possible, we ask that you submit your own work and not use GenAI tools to generate substantive content during the application and interview process.

If you’re an Engineering candidate, we’ll let you know what specific GenAI tools you are permitted to use for your technical assessment.

The New York Times Company is committed to being the world’s best source of independent, reliable and quality journalism. To do so, we embrace a diverse workforce that has a broad range of backgrounds and experiences across our ranks, at all levels of the organization. We encourage people from all  backgrounds to apply.

We are  an Equal Opportunity Employer and do not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics.  The U.S. Equal Employment Opportunity Commission (EEOC)’s Know Your Rights Poster is available here

The New York Times Company will provide reasonable accommodations as required by applicable federal, state, and/or local laws. Individuals seeking an accommodation for the application or interview process should email reasonable.accommodations@nytimes.com. Emails sent for unrelated issues, such as following up on an application, will not receive a response.

The Company encourages those with criminal histories to apply, and will consider their applications in a manner consistent with applicable "Fair Chance" laws, including but not limited to the NYC Fair Chance Act, the Los Angeles Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act.

For information about The New York Times' privacy practices for job applicants click here.

Please beware of fraudulent job postings. Scammers may post fraudulent job opportunities, and they may even make fraudulent employment offers. This is done by bad actors to collect personal information and money from victims. All legitimate job opportunities from The New York Times will be accessible through The New York Times careers site. The New York Times will not ask job applicants for financial information or for payment, and will not refer you to a third party to do so. You should never send money to anyone who suggests they can provide employment with The New York Times.

If you see a fake or fraudulent job posting, or if you suspect you have received a fraudulent offer, you can report it to The New York Times at NYTapplicants@nytimes.com. You can also file a report with the Federal Trade Commission or your state attorney general.

 

Location & Eligibility

Where is the job
New York, United States
On-site at the office
Who can apply
US

Listing Details

Posted
July 17, 2026
First seen
July 17, 2026
Last seen
July 18, 2026

Posting Health

Days active
0
Repost count
0
Trust Level
79%
Scored at
July 17, 2026

Signal breakdown

freshnesssource trustcontent trustemployer trust
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T
Executive Assistant & Operations CoordinatorUSD 95000-105000