Accounts Payable Specialist

1.  Process all invoices (communicate with departments at assigned locations):

• →Process Accounts Payables under company payment terms, ensuring appropriate authorization per company policy
• →Adhere to department procedures, ensuring documentation is accurate
• →Meet with other departments as needed to resolve invoice issues
• →Involve higher levels of management to resolve issues
• →Ensure vendors are paid on time and accurately
• →Maintain files for invoices and reports

2.  Follow-up on all problem invoices:

• →Visit assigned location for business understanding and issue resolution as needed
• →Gather all necessary information and data (ex: packing slips, names, dates, documentation, system data)
• →Sort out misunderstandings with vendors
• →Get authorization to pay invoice
• →Ensure procedures are followed in an accurate and timely manner (ex: received and entered into system)

3.  Perform Month-End Tasks (Journal Entries & Balance Reports):

• →Follow checklist for schedule and organization of all Month-End Tasks
• →Create Journal Entries per checklist
• →Reconcile accounts

-  Resolve issues as needed

• →Prepare analyses
• →Archive reports/documentation as required

4.  Support Finance Department – as needed

• →Create standard reports
• →Support Fixed Asset Accounting
• →Support Expense Reports and Corporate Credit Card issues

5.  Kaizen Activity (Continuous Improvement):

• →Perform TPS activities and methods to identify root causes
• →Identify trends of waste (effort, supplies, etc)
• →Work with other departments as needed
• →Recommend and implement improvements
• →Follow-up to confirm that countermeasures resolved issues

• →Maintain 5 – S work environment, ensuring safety and organization

1. Education

• High School and/or Associates Degree

1. Experience & Skills

• 3+ Years Experience