Institutional Assistant

The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process please contact Human Resources at 501-916-3180.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-916-3180.

The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

• Bachelor’s degree with two (2) years of experience in higher education.

• →Liaise with Deans, Directors, and Chairs on the hiring process for the college and departments including hands-on management through the HR system, and advising on workflow in the system;
• →Coordinate promotion and tenure processes; provide communication to college units regarding processes; maintain roster of faculty promotion and tenure;
• →Coordinate annual review processes; provide communication to college units regarding processes; coordinate documentation between units;
• →Coordinate with Associate Deans on employee HR files, including collaborating on the managing college’s Activity Insight/Workflow (Watermark) or other HR software) personnel management software;
• →Ensure implementation of all processes to Workday (or other HR/finance software) as modules become available;
• →Manage building issues by coordinating repairs and maintenance with Facilities Management
• →Manage room reservations for all college rooms;
• →Maintain database for the schools and departments as appropriate;
• →Communicate with Associate/Assistant Deans, Department Chairs, Directors, as well as officers outside of the College on college issues, requests, and concerns;
• →Assimilate and distribute information to the college departments and faculty in support of the Director of Communications or Deans; Support Director of Communications in essential college communication activities.
• →Assist with preparing and distributing agendas and take detailed minutes for Executive Council Meetings, advisory boards, and other meetings as directed by the Dean;
• →Assist with preparing and producing college newsletters and annual reports;
• →Provide logistical support for college events and meetings;
• →Maintain and purchase supplies in support of the Finance team;
• →Other duties as assigned.
   

• Excellent written and oral communication skills, presentation and organization skill, and a customer service orientation;
• Ability to work in a team environment;
• Strong database skills;
• Strong customer service abilities;
• Ability to manipulate data in a spreadsheet.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.