Procurement Specialist

12/31/2026

Staff - Procurement, Inventory

No

Regular

No

University of Arkansas Pulaski Technical College

• Conducts competitive solicitations by developing specifications and solicitation documents; receiving and analyzing responses; facilitating public bid openings when required; preparing bid tabulations and summaries; and posting notices of intent to award in accordance with applicable requirements.

• Receives, reviews, and facilitates the campus contract process in relation to working with General Counsel. Responsible for record keeping establishment of all campus contracts.

• Maintains working knowledge of Workday procurement business processes and stays abreast of system enhancements, procedures, and institutional requirements.

• Reviews procurement documents for accuracy, completeness, appropriate approvals, funding information, and compliance with state, system, and institutional requirements.

• Maintains supplier records and procurement files and updates information as needed to support accurate records, reporting, and audit requirements.

• Communicates and coordinates with Accounts Payable to support proper and timely payment of invoices and assists with assigned purchasing-related reconciliation or accounting activities.

• Provides technical and customer-service support to campus departments and employees regarding procurement procedures, purchasing methods, requisitions, purchase orders, and procurement system processes.

• Assists departments with determining appropriate procurement methods and documentation requirements and provides guidance on competitive bidding and purchasing procedures.

• Enters and maintains data in procurement and ERP systems; develops queries and reports to gather, analyze, and communicate purchasing information.

• Supports supplier relationships by responding to inquiries, assisting with issue resolution, and maintaining professional communication with vendors and internal stakeholders.

• Assists with procurement reporting, documentation, records retention, and preparation for internal and external audits.

• Conducts research and basic quantitative and quality-assurance reviews to verify procurement information and support purchasing decisions.

• Provides training and procedural support to employees on procurement processes and systems, as assigned.

• Performs other duties as assigned.

• The formal education equivalent of a high school diploma; plus five years of experience in purchasing, legal studies, finance, or a related field
• Knowledge of state procurement laws, regulations, and competitive bidding processes.
• Knowledge of contract management principles and purchasing procedures.
• Strong understanding of compliance, audit requirements, and documentation standards.
• Excellent organizational, analytical, and problem-solving skills.
• Strong interpersonal and communication skills with a customer-service focus.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and procurement or ERP systems.
• Ability to build and maintain effective working relationships with internal and external stakeholders.

No Background Check Required

University of Arkansas - Pulaski Technical College is committed to providing a safe campus community. Title IX protects the college community from sexual harassment in a school's education programs and activities. This means that Title IX protects the college community in connection with all academic, educational, extracurricular, athletic, and other programs of the school, whether those programs take place in a school's facilities, in college transportation, at a class or training program sponsored by the school at another location, or elsewhere.
 

We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

$38,000

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s)

Human Resources
humanresources@uaptc.edu

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Crouching, Grasping, Kneeling, Manipulate items with fingers, including keyboarding, Reaching, Sitting, Standing, Stooping, Talking, Walking

Crouching, Grasping, Kneeling, Lifting, Reaching, Talking, Walking

Crawling, Kneeling, Lifting