Operations Coordinator

• →​​Provide high-level administrative support for department leadership and faculty. 
• →​Coordinate departmental operations, meetings, special projects, and strategic initiatives. 
• →​Develop and improve office procedures and operational workflows. 
• →​Serve as a resource to faculty and colleagues regarding university and departmental policies. 
• →​Coordinate faculty recruitment, onboarding, and orientation activities. 
• →​Prepare reports, presentations, financial summaries, and operational dashboards. 
• →​Draft and edit correspondence, training materials, and departmental communications. 
• →​Maintain departmental office space, supplies, equipment, and vendor coordination. 
• →​Coordinate conferences, educational events, CME activities, and visiting faculty logistics. 
• →​Support budget tracking and reconcile departmental expenses. 
• →​Collaborate with HR, Finance, Legal, Compliance, Research Administration, and Clinical Operations. 
• →​Monitor project timelines and ensure completion of operational priorities.
• →Provides professional support to clinical department management. Implements plans for clinical educational programs and initiatives.
• →Conducts regular studies and projects, including the development and enhancement of funding opportunities by working closely with the faculty in the section.
• →Performs other related work as needed.

• A bachelor's degree in a related field.

• ​​Experience supporting pediatric clinical or academic programs. ​
• Experience supporting operations in a pediatric, academic medical, or higher education environment. ​
• Familiarity with faculty affairs processes, medical terminology, CME administration, and/or research administration.​ 
• 1-2 years of experience in healthcare or medical environment. 

• ​​Knowledge of faculty affairs, medical terminology, budgeting, and project coordination. 
• ​Strong written and verbal communication skills with attention to detail and accuracy. 
• ​Ability to operate with a moderate to high degree of autonomy to resolve issues.; escalate appropriately to supervisor for non-routine decisions. 
• ​Considerable skill in working both independently and as a member of a team. 
• ​Ability to manage confidential information with discretion. 
• ​Ability to work in an environment with frequent interruptions, shifting priorities, and time-sensitive deliverables that require strong self-management. 
• ​Demonstrated ability to manage complex, multi-stakeholder projects with competing deadlines and respond to urgent requests with minimal advance notice. 
• ​Proficiency with Microsoft Office and enterprise administrative systems.​ 

• ​​Standard professional office environment. 
• ​Regular interaction with faculty physicians, clinical staff, administrative personnel, and external stakeholders.​ 

• Resume (required)

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FLSA Status

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Pay Range

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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