Executive & Legal Assistant

• →Processes California Public Records Act requests and reviews and compiles responsive documents for disclosure;
• →Supports other law and policy functions.

• Experience as an executive assistant in a legal or C-suite executive office, as a legal assistant, or the equivalent;

• Ability to recognize and maintain the confidentiality of sensitive College issues and information;
• Ability to prioritize work assignments and meet established deadlines;
• Ability to communicate effectively both orally and in writing (there will be a writing exercise as part of the interview process);
  
• Ability to represent the Office of the General Counsel and the Office of the Chief Financial Officer in a pleasant, professional and efficient manner; and to interact effectively with board members, faculty, staff and students while projecting confidence, understanding, competence and concern;
• Excellent command of spelling, punctuation and grammar;
  
• Excellent organizational skills with strong attention to detail and capacity to achieve high quality and accuracy in work.
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook;
• Proficiency in Adobe Acrobat, Zoom, Box and DocuSign;
• Ability to logically analyze information and recommend an effective course of action;
• Ability to effectively draft correspondence and documents, including any required redactions, with proper formatting;
• Ability to evaluate the validity/reliability of information and identify factual omissions and inconsistencies with application of relevant rules;
• Ability to manage multiple tasks simultaneously and effectively;
• Ability to work under the supervision of an attorney, understanding necessity of issue spotting and advising management of work progress and any unusual situations;
• Ability to work efficiently under time pressures and deadlines in a fast-paced environment;
• Adaptability to changing environments;
• Sound judgment;
• Exemplary personal and professional integrity and business ethics.

Desirable Qualifications:

• In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the College will consider the following factors as applicable to each candidate:
• Proficient knowledge of basic legal and/or financial concepts, terminology, principles, documentation, and procedures;
• Experience with laws and regulations relevant to the Office, such as the California Public Records Act and the Family Educational Rights & Privacy Act (FERPA);
• Experience in higher education;
• California Notary Public commission
• Baccalaureate degree.

• Life Insurance, Disability Insurance, and Legal Insurance
• University of California Retirement Plan (a defined benefit plan)
• Deferred Compensation Plans/Pre-tax Retirement Savings Programs

• Fifteen paid holidays per year
• Generous vacation and sick leave
• Commuter Benefits Program

Applicants who meet the position requirements will be competitively evaluated to identify the individuals whose breadth and depth of experience and education most closely relate to the stated requirements and the needs of the College. Depending on the quality and number of the applications received, only the better qualified applicants may be contacted for an interview. Candidates may be asked to perform a work-simulation exercise, such as a writing exercise, to provide additional insight into their readiness to succeed in the role. The position is open until filled.

The skills listed above are comprehensive, and we understand there are great candidates who possess only a subset of those skills, or who have other important skills. If you match some of these skills, please do not hesitate to apply.

UC Law SF is an equal opportunity employer. UC Law SF strives to provide a diverse and inclusive educational environment that fosters cultural awareness, mutual understanding and respect. UC Law SF is interested in candidates who will contribute to diversity and equal opportunity in higher education through their teaching. Qualified women and members of underrepresented minority groups are strongly encouraged to apply.