Project Coordinator

VaynerX is a family of companies building brands for the now. Founded by Chairman Gary Vaynerchuk in January 2017, the modern-day parent company is home to relevance-driving businesses including VaynerMedia, ChukMedia, Tamara Group, Gallery Media Group, Eva Nosidam Productions, Tingley Lane Trading, and VaynerSpeakers.

About Tamara Group (The Attention, Media, And Relevance Agency): Born from editorial, influencer, and experiential roots, Tamara Group is built to drive growth and disruption through the power of attention and cultural relevance.

We’re looking for a motivated, detail-oriented person with 1-2 years of experience managing projects, coordinating teams, and/or other planning-related duties to join our team as a Project Coordinator.  

A highly organized self-starter who is excited to be a driving part of the creative and content development process to ensure successful delivery of work for our clients.  

You should be driven to push work toward completion by understanding what the vision is, what the path is, and what success looks like for all stakeholders, with an eye on four core responsibilities:  Budget, Schedule, Resources & Logistics, and Processes.  

• →Own small projects, one-off requests, & in-retainer tasks
• →Develop full timelines, including inter-department touchpoints, milestones & due dates
• →Coordinate tasks, priorities, and deliverables with team stakeholders (internal and client) throughout the project lifecycle
• →Route all projects through the appropriate departments and approvals
• →Support the Project Management lead to:
• →Manage various work streams assigned by the PM
• →Resolve any immediate issues related to projects
  Ensure that all project deliverables fit into the timeline
  Update and maintain organization of all creative files
• →Manage and track against project/retainer budgets and deliverables
  Manage resources involved in assigned projects
• →Work with cross-functional teams (Creative, Account, Insights & Strategy, Studio) to ensure that all team members understand tasks, next steps, and deliverables at every stage
• →Lead and schedule necessary project-related meetings such as kickoffs, brainstorms, and reviews
• →Natively post all approved content across all TG brands in accordance with established posting schedules.
• →Be the last line of defense on approved assets and ensure there are no typos, grammatical mistakes, or incorrect information in the asset prior to pressing “post”
• →Update content trackers with live links, appropriate tags, and relevant metadata post-launch.
• →Partner closely with cross-functional teams to verify approval status and ensure seamless execution and clear process for handing off approved assets.
• →Partner closely with the strategy team on posting cadence recommendations, based on what you’re seeing happen on platform with the published content. This includes helping the strategy team with recommendations on posting time & date plus platform recommendations for approved assets.

• Experience managing projects, coordinating teams, and/or other planning-related duties, preferably in the social/digital space. 
• Understanding of creative development and asset creation processes
• A cool, calm, and collected approach to problem-solving
• A collaborative and team-based approach
• Ability to thrive in a fast-paced, high-pressure environment

This position is currently designated as hybrid and is subject to the Company's workplace attendance and in-office work requirements, as in effect from time to time. The Company reserves the right to modify these requirements at any time.

All information submitted with this application and disclosed in the interview and screening processes must be truthful.  The Company reserves the right in its sole discretion, to disqualify a candidate from consideration, withdraw a conditional offer of employment, or terminate employment, if it discovers a candidate provided false, misleading, or materially incomplete information during the application process.

VaynerX is committed to fostering an inclusive workplace where everyone has the opportunity to succeed. We provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, marital status, military status, veteran status, citizenship or immigration status (as permitted by applicable law), or any other characteristic protected by applicable federal, state, or local law.