Payroll Tax Specialist

Veeva Systems is a mission-driven organization and pioneer in industry cloud, helping life sciences companies bring therapies to patients faster. As one of the fastest-growing SaaS companies in history, we surpassed $3B in revenue in our last fiscal year with extensive growth potential ahead.

 

At the heart of Veeva are our values: Do the Right Thing, Customer Success, Employee Success, and Speed. We're not just any public company – we made history in 2021 by becoming a public benefit corporation (PBC), legally bound to balancing the interests of customers, employees, society, and investors.

 

As a Work Anywhere company, we support your flexibility to work from home or in the office, so you can thrive in your ideal environment.

 

Join us in transforming the life sciences industry, committed to making a positive impact on its customers, employees, and communities.

 

This Payroll Tax Specialist role focuses on maintaining data integrity and compliance across multi-state and international (US/Canada) jurisdictions using ADP Workforce Now, Equity Edge, and Workday. You will move beyond basic data entry to act as a system auditor, leveraging advanced Excel mastery to build automated reconciliation templates and streamline tax processes. The ideal candidate is a proactive problem-solver who can navigate complex tax reciprocity and own audit support to drive measurable process improvements.

Systems & Integration Audit: Act as the “data police” between Workday, Equity Edge, and ADP Workforce Now to ensure employee data changes, equity vesting, and mid-period updates sync perfectly, catching timing errors before they impact payroll.

Process Automation: Proactively improve processes to replace manual tasks and bypass current system limitations.

Multi-National Tax Compliance: Oversee complex tax jurisdictions and profile set ups for 70+ local and multi-state jurisdictions across the US and Canada.

Audit & Notice Management: Proactively identify “timing differences” and resolve tax agency notices and support year-end filings by providing clean, audited data that ensures 100% integrity

5+ years in complex Payroll Tax Administration

Experience in ADP Workforce Now, and Workday HRIS; must understand how data flows between HRIS and Payroll

Experience in MS Excel to reconcile large, disparate datasets

Solid understanding of US federal, state, and local tax reciprocity

Experience with automating and improving payroll processes

Experience monitoring employee’s data to identify new state or local tax obligations to avoid compliance issues

Build proactive, easy-to-understand guidance to support employees with common questions related to multi-state withholding and equity tax impacts, driving clarity and self-service success