Fleet Administrator

Join our dynamic team at Voyago, Transdev Ontario, where we pride ourselves on fostering a positive and exciting workplace culture! We're looking for a Fleet Administrator at our Kitchener, Ontario, base who values work-life balance. Here, you'll find a collaborative environment that encourages growth, teamwork, and respect. If you're ready to take your career to the next level in a place that truly values its employees, we want to hear from you!

Reporting to the Fleet & Assets Manager. You are responsible for maintaining the day-to-day administrative operations of the Fleet Services department. This includes processing work orders and vendor invoices, maintaining parts and vehicle inventory, managing vendor relationships and facility operations, and supporting procurement and reporting functions to ensure the effective functioning of all fleet and facility-related activities.

Reporting directly to the Fleet & Assets Manager,

1. Administration
• You will enter vendor invoices and verify/close repair orders in Fleet Software (e.g., Dossier)
• You will scan, file, and attach PM and warranty documentation
• You will maintain and organize physical and digital files
• You will process vehicle and parts warranty claims
• You will issue purchase orders and assist with inventory counts
2. Fleet & Parts Support
• You will maintain vendor and vehicle files
• You will establish and manage vendor relationships and service contracts
• You will order and stock parts and supplies
• You will negotiate pricing and ensure minimum inventory levels to support operations
3. Reporting
• You will prepare month-end and fuel reports
• You will track mileage, PM status, and out-of-service units
• You will assist with closing reports and inventory valuations
4. Other Duties
• You will provide backup coverage and support as needed
• You will pick up and deliver vehicles/parts as required

• You have obtained completion of secondary school diploma
• Your post-secondary or vocational specific training is an asset
• You have a minimum of 2-3 years in a similar role, ideally in fleet or maintenance operations
• You have a valid G-class Drivers Licence with a clean drivers abstract
• You can obtain a clean criminal record search
• Your experience with fleet software, such as MIR, would be an advantage
• You have knowledge of warranty or parts
• You have an ability to lift 20lbs regularly
• You are highly organized and detail oriented with the ability to multitask and manage conflicting priorities
• You have exceptional Microsoft office 365 experience and skills including Excel, Word and Office
• You have strong communication and interpersonal skills.