Operations Coordinator

We’re seeking an Operations Coordinator to support the day-to-day operations of the agency. This role will help maintain smooth office operations while assisting with administrative coordination across finance, and client services. Responsibilities include managing in-office needs, supporting document and file organization, coordinating operational tasks and assisting with invoices and financial platforms 

The ideal candidate is detail-oriented, resourceful, and comfortable managing multiple priorities in a fast-paced environment.

• Support day-to-day office operations to maintain a clean, organized, efficient and welcoming work environment. 
• Coordinate office logistics, supplies, equipment and general administrative needs. 
• Assist team and leadership with administrative and operational tasks as needed.
• Partner with building management and vendors to oversee maintenance, repairs and facility-related needs
• Ensure all shared spaces are maintained to a consistently high standard.
• Assist with document management, file organization, and maintaining accurate internal systems and records.
• Support invoice processing, expense tracking, payment coordination, financial record management and other administrative tasks across internal platforms. 
• Maintain organization across shared drives, templates, and operational resources.
• Help manage onboarding logistics, equipment coordination, and office setup for new hires. 
• Partner with HR and cross functional teams to support employee engagement initiatives and culture efforts. 

• Previous experience in an office coordination, administrative, operations, or studio support role, preferably within an agency or creative environment.
• Ability to work independently while supporting cross-functional teams.
• Strong organizational skills with the ability to manage multiple tasks and priorities efficiently.
• High attention to detail, especially in document management and data entry 
• Comfort working with tools such as Google Workspace and Microsoft Office (Word, Excel) 
• Proactive, resourceful mindset with a willingness to take initiative and solve problems.
• Ability to maintain confidentiality and handle sensitive information with discretion.