Associate - AEOI Compliance

Waystone leads the way in specialist services for the asset management industry.

Partnering with institutional investors, investment funds and asset managers, Waystone builds, supports and protects investment structures and strategies worldwide.

With over 20 years’ experience and a comprehensive range of specialist services to its name, Waystone is now serving assets under management in excess of $2Tn. Waystone provides its clients with the guidance and tools to allow them to focus on managing their investment goals with confidence.

Summary: Services and maintains relationship with a portfolio of clients. Takes on a portfolio of clients with 
complex structures or more demanding needs. Provides administrative support to the Directors and Associate 
Director and completes database projects for client reporting.

 
ESSENTIAL DUTIES AND RESPONSIBILITIES

• Prepare documents such as agendas, notices and relevant FATCA CRS reports. 
• Maintains portfolio of clients with complex structures or with needs of increased difficulty.
• Conducts first level review of documentation for Director signature and requests changes or queries 
• changes as required.
• Maintain a good working relationship with external clients as well as with internal relationship managers 
• and other business units within Waystone.
• Serve as a client operational contact.
• Monitors the accounts receivables for portfolio of clients.
• Develop and maintain detailed knowledge of US FATCA, CRS and due diligence in accordance with the 
• terms and conditions reflected in the Intergovernmental Agreements, US Treasury Regulations and other 
• applicable legislation, regulations and administrative guidance and display understanding of FATCA and 
• CRS required to proactively begin process of onboarding new FATCA and CRS client through to 
• completion of onboarding process
• Assists in the development and implementation of department AEOI procedures and processes.
• Ensure a seamless operational transition for all new business from implementation through to full active 
• status
• Able/willing to take on additional duties as and when required.
• Assists colleagues when capacity permits and notifies Team Lead with availability.
• Assists Associate Director when other members of team are out of the office with monitoring inboxes and 
• processing work.
• Share key learning and knowledge lessons at team meetings.
• Keeps database up to date and ensures assigned engagements have accurate information and are fully 
• completed.
• Follows all processes and procedures in relation to DEF preparation within Waystone Tracker and 
• DocuSign including ensuring that all documentation is given to the Associate Director for review.
• Timely management of inbox and ensures all client emails are saved to Waystone Tracker. 
• Monitors DEF status in DocuSign and regularly updates.
• Prepare AEOI Report for board meetings and arrange phone calls.

Education:

• Minimum of an Associate’s Degree or a legal qualification with 3 years of industry-related experience.

Experience:

• Transfer Agency experience desirable. 
• Excellent interpersonal and customer service skills
• Working knowledge of FATCA/CRS compliance requirements.
• Outstanding time management, organizational skills, oral/written communication skills and attention to detail 
• is required. 
• Must be able to work in a fast paced environment including reporting and providing support to various 
• members of the team.
• Individual with a positive “can-do” attitude who takes ownership of assigned responsibilities
• Proficiency in Microsoft Outlook, Excel and Word.
• Team player – flexible and adaptable
• Demonstrate ability to think strategically
• Language skills – Fluency in Cantonese/Mandarin is required.