Maintenance Coordinator

United States·Palm Beach Gardensmid

Maintenance CoordinatorConstruction & Real Estate

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Quick Summary

Overview

Property Management is presently accepting resumes for a full-time Maintenance Coordinator for one of our apartment communities.

Technical Tools

Maintenance CoordinatorConstruction & Real Estate

Responsibilities

~1 min read

→Receive, enter and prioritize resident work orders through the property management software
→Assign work orders to maintenance technicians based on priority, skill set and workload
→Monitor work order progress and ensure completion within established timeframes
→Review completed work orders for accuracy and close them out in the system, including notes, labor and materials used
→Track and schedule make-readies to ensure units are rent-ready by move-in dates
→Coordinate with the Community Manager and Maintenance Supervisor on projects, priorities and staffing needs
→Communicate with residents regarding work order status, scheduled entries and follow-ups in a professional, customer-focused manner
→Schedule, coordinate and follow up with outside vendors and contractors; obtain quotes and verify work is completed
→Maintain the preventative maintenance calendar and ensure tasks are scheduled and documented
→Manage parts and supply inventory, place orders, and track purchase orders and invoices
→Generate and review reports on work order volume, completion times and open items
→Maintain accurate maintenance records, warranties, equipment logs and compliance documentation
→Route after-hours emergency calls and coordinate on-call response as needed
→Assist with basic maintenance tasks (e.g. minor repairs, light fixtures, filter changes) when needed
→Comply with safety regulations and maintain organized records and work areas
→Complete other tasks as directed and assigned

Requirements

~1 min read

Previous experience in property management, maintenance coordination, or a related administrative role preferred
Strong computer skills, including property management software, Microsoft Office/Google Workspace, and mobile work order apps
General knowledge of maintenance systems (plumbing, electrical, HVAC, appliances) to accurately triage and assign requests
Excellent organizational, time management and multitasking skills
Strong written and verbal communication skills
Ability to work flexible hours as needed