Senior People Operations Specialist (Americas)

Fully remote in the United States (EST Timezone)

As Wrike continues to scale globally, we’re reimagining how People Operations delivers consistent, high-quality employee experiences while maintaining operational agility and compliance across regions.

We’re hiring a Senior People Operations Specialist (AMS) to support and execute core People Operations processes across our U.S. and Costa Rica workforce. This role sits at the center of day-to-day People Operations execution — ensuring employee processes are delivered accurately, efficiently, and compliantly across the employee lifecycle.

As a hands-on individual contributor within a global People Operations model, you will partner closely with the Director, Global People Operations, Team Leads, and cross-functional stakeholders. From onboarding through offboarding, benefits administration through payroll inputs, and compliance-related processes through systems support, you will execute and coordinate core People Operations activities across jurisdictions while maintaining accuracy, responsiveness, and compliance.

This role is built for someone who thrives in a lean, fast-moving environment — balancing precision with empathy, operational rigor with thoughtful engagement, and autonomy with sound judgment. You’re comfortable working remotely, collaborating across time zones, and contributing meaningfully to a distributed global team.

👥Employee Lifecycle Experience & Engagement

• Execute and support employee lifecycle processes across the U.S. and Costa Rica workforce, ensuring operational accuracy, responsiveness, and compliance throughout the employee journey.
• Manage day-to-day lifecycle administration and coordination, including onboarding, internal mobility, compensation changes, leave transitions, offboarding, terminations, and employee documentation.
• Ensure lifecycle processes are completed accurately, timely, and with a strong employee service mindset.
• Partner cross-functionally with HRBPs, Payroll, IT, Finance, and managers to coordinate smooth employee transitions and operational processes.
• Support onboarding experiences, employee communications, and regional operational initiatives that contribute to a positive employee experience.
• Identify operational inefficiencies and support process improvements that enhance consistency, documentation quality, and team efficiency.
• Maintain organized and accurate employee records, documentation, and system updates across platforms.

✨Benefits, Leave & Wellness Programs

• Administer and support benefits and leave programs across the U.S. and Costa Rica while ensuring alignment with local regulations, company policies, and operational requirements.
• Support country-specific health, retirement, insurance, statutory leave, and wellness programs through day-to-day administration, vendor coordination, employee support, and process improvements.
• Serve as a resource for employees navigating enrollments, life events, leave requests, and benefits-related questions.
• Partner with vendors and internal stakeholders to support timely issue resolution and accurate administration.
• Provide clear employee communication and support regarding benefits and leave programs.
• Identify opportunities to improve operational efficiency, documentation, and consistency across benefits-related processes

⚙️HR Governance, Compliance & Risk Stewardship

• Support compliance with applicable employment and workforce regulations across assigned jurisdictions while maintaining operational integrity and documentation standards.
• Maintain alignment with employment, workforce, and data privacy requirements in both the U.S. and Costa Rica.
• Support compliance-related operational processes, including background checks, policy acknowledgments, reporting requirements, and audit preparation.
• Escalate compliance concerns, documentation gaps, or operational risks to appropriate stakeholders when identified.
• Maintain organized documentation and records to support operational governance and audit readiness.
• Partner cross-functionally to ensure people operations processes are compliant, sustainable, and operationally effective.

📝 Payroll Inputs

• Support payroll accuracy by ensuring timely and accurate employee data updates and payroll inputs across systems.
• Submit payroll inputs, including new hires, terminations, compensation updates, bonuses, and leave adjustments accurately and on time.
• Ensure employee data changes are correctly reflected in HR systems prior to payroll processing deadlines.
• Partner closely with Payroll and Finance to resolve discrepancies, validate changes, and support payroll processing timelines.
• Maintain high standards of data accuracy and documentation integrity across systems and reporting.

📊Process Optimization, Systems & AI-Enabled Operations

• Support operational efficiency by leveraging HR systems, automation, and AI-enabled tools to reduce manual work and improve service delivery.
• Review operational workflows and identify opportunities to improve efficiency, consistency, and employee support processes.
• Utilize HR systems, automation, and AI-enabled tools to support case management, documentation, reporting, and employee self-service.
• Utilize AI-enabled tools and automation to support documentation, reporting, case management, and employee support workflows.
• Strengthen process documentation and standardization to support scalable and repeatable operations.
• Maintain accurate operational data and reporting to support People Operations processes and business needs.

You have hands-on experience supporting employee lifecycle administration, benefits coordination, compliance processes, HR systems, and payroll inputs. You understand how operational workflows connect and recognize the importance of accuracy, responsiveness, and follow-through.

You are highly organized, detail-oriented, and execution-focused. You are comfortable managing recurring operational processes, balancing multiple priorities, and ensuring work is completed accurately and on time. You proactively follow through on tasks, communicate clearly, and escalate issues appropriately when needed.

You are comfortable using HR systems, automation, and AI-enabled tools to improve efficiency, reduce manual administrative work, and support scalable service delivery.

You operate with strong attention to detail and documentation discipline, understanding the importance of regulatory alignment, clean data, and accurate employee records across jurisdictions.

You collaborate effectively across HRBPs, Payroll, Finance, IT, vendors, and local leadership. You communicate clearly across time zones and maintain accountability in a distributed environment.

• You take pride in operational excellence and genuinely care about getting the details right — especially when those details impact employees’ pay, benefits, or overall experience.
• You enjoy improving operational workflows and finding practical ways to simplify manual processes.
• You are naturally curious about systems, automation, and AI-enabled tools that improve efficiency and employee support.
• You thrive in a distributed, global environment and communicate proactively across teams and stakeholders.

• Initial Recruiting Screen - 30 Minutes
• Hiring Manager - 45 Minutes
• Cross Functional Panel - 45 Minutes
• Culture Interview - 30 Minutes
• SVP People - 30 Minutes

We believe in ownership at all levels of the organization, by owning workflows from start to finish. Each member of our team is an integral part of this commitment, establishing work as a platform for personal growth and transformation, as well as collective success and growth.