Third Party & Contract Coordinator

We’re Standard Life, a retirement specialist focused entirely on retirement savings and income. We champion the belief that everyone’s journey to and through retirement can be better, and for more than 200 years, we’ve been helping our customers plan and prepare for their financial futures.

Life today is increasingly complicated, uncertain and unpredictable. People move through different careers, face unexpected moments and navigate important choices. We offer our colleagues flexibility, trust and benefits that work for whatever life brings. In return we expect curiosity, connection, accountability and high standards. We make room for what matters - so you can bring your best, every day.

As Third-Party Specialist / Contract Coordinator, you’ll provide operational and administrative support to help ensure supplier contracts, governance processes and performance frameworks are effectively maintained across the Property & Workspace portfolio.

Working within the Property & Workspace supplier governance framework, you’ll support contract administration, supplier performance monitoring, governance reporting and financial compliance. You’ll help maintain accurate contract and supplier records, support purchase order administration, and ensure activity is progressed through company systems in a timely and controlled manner.

You’ll work closely with Supplier Relationship Managers (SRMs), Procurement, Finance, the Cost Management team and supplier representatives to support effective contract management, delegated authority alignment, budget discipline and supplier invoicing processes across operational and capital expenditure activity.

Key responsibilities include:

• Maintaining contract registers, supplier records and supporting documentation across the Property & Workspace portfolio
• Tracking contract milestones, review periods, renewal dates and governance requirements
• Supporting the raising, tracking and administration of purchase orders through company systems
• Coordinating purchase order activity to support alignment with approved budgets, delegated authority requirements and supplier invoicing processes
• Supporting supplier performance monitoring against agreed KPIs, SLAs and contractual commitments
• Maintaining supplier performance scorecards, dashboards and governance reporting information
• Coordinating governance meetings, packs, agendas, reports, action logs and outcome tracking
• Supporting contract compliance, supplier risk and issue tracking, governance assurance and audit readiness activity
• Identifying opportunities to improve contract administration, purchase order processes, reporting quality and governance records

Occasional UK travel may be required as part of this role.

We focus on essential capabilities and encourage applications from candidates who may be developing their careers in contract administration, supplier management, procurement support, facilities management or business administration, but who bring strong attention to detail and a willingness to learn.

 You’ll have:

• Experience in contract coordination, administration, facilities management support or a similar role
• Experience supporting purchase order, invoice or financial administration processes
• Experience maintaining records, trackers, documentation and reporting information
• Strong organisational skills and the ability to manage multiple priorities and deadlines
• Excellent attention to detail and a structured, reliable approach to record management

 The following are desirable:

• Experience in property, facilities management or workspace environments
• Knowledge of contract governance, supplier management, KPIs and SLAs
• Familiarity with delegated authority, budget approval or financial control processes
• Experience using finance, procurement or purchase order management systems

We are committed to ensuring that everyone feels accepted and welcome applicants from all backgrounds. If your experience looks different from what we’ve advertised and you believe that you can bring value to the role, we’d love to hear from you. 

 If you require any adjustments to the recruitment process, please let us know so we can help you to be at your best. 

We’re reviewing applications as they come in, so apply early to avoid missing out.

• Guide for Candidates: standardlifeplc.pagetiger.com/guideforcandidates
• Find or get answers from our colleagues: www.standardlifeplc.com/careers/talk-to-us

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