CPT-11543 Construction Project Management & Administrative Virtual Assistant

• Attend assigned client and project meetings
• Prepare accurate meeting minutes and agendas
• Capture decisions, responsibilities, deadlines, and action items
• Follow up with project participants on outstanding items
• Maintain project trackers and supporting documentation
• Help ensure action items continue moving between meetings
• Provide organized updates on outstanding project matters

• Support administrative workflows across active design and construction projects
• Enter and maintain project financial information in spreadsheets
• Organize project files, reports, and supporting documentation
• Assist with project-specific data tracking and reporting
• Coordinate routine follow-up with consultants, contractors, vendors, and other stakeholders
• Maintain confidentiality and follow applicable project NDA requirements

• Assist with preparing and formatting client proposals
• Organize information and supporting materials for new project pursuits
• Assist with marketing and presentation materials as needed
• Support additional proposal, documentation, and project-administration tasks as the role develops

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

• Construction, architecture, engineering, design, or project-management exposure strongly preferred
• Project administration or coordination experience preferred
• Meeting-minutes and professional documentation experience strongly preferred
• Strong written and spoken English required
• Spreadsheet and data-entry experience required
• Strong follow-up and organizational skills required
• Proposal preparation or marketing-material experience is a plus
• Civil engineering, architecture, construction management, or related education is strongly preferred
• Willingness to sign client based NDAs required
• Advanced technical construction expertise is not required; client training will be provided

• Highly organized and detail-oriented
• Excellent spoken and written English
• Comfortable participating in professional client meetings
• Familiar with construction, design, architecture, or project-management terminology
• Strong meeting-minutes and documentation skills
• Proactive and dependable with follow-up
• Confident communicator who will ask questions, flag issues, and speak up when something is wrong
• Comfortable learning and taking on greater responsibility as the client's business grows

• Microsoft Excel / Google Sheets
• Microsoft Office / Google Workspace
• Video Conferencing Platforms
• Document & Presentation Tools
• Project Management Platforms – Experience a Plus

• Contracted Hours per Week: 10 Hours (Hours expected to increase as projects and workload grow)
• Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
• Daily Working Time: Flexible, based on Client Meetings / Project Needs- EST

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement

• REQUIRED SERVICE: Business Support
• REQUESTED EXPERIENCE TIER LEVEL: Junior, Senior Level
• Contracted Hours per Week: 10 hours/week
• Daily Working Time: Flexible, based on Client Meetings / Project Needs- EST
• Scheduled Working Days: Monday-Friday
• REPORTING TO/POC: To Be Determined
• Number of VAs: 1
• GENDER PREFERENCE: None
• LANGUAGES SPOKEN/PREFERENCE: English
• ACCENT PREFERENCE: Level A-B (Excellent Spoken and Written English Required)
• REGION PREFERENCES: Any