Operations Associate (Generalist)

Palo Altomid

OperationsOtherOperations Associate

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Quick Summary

Overview

About Abaka AI Abaka AI is built on one mission: to be the world’s most trusted data partner for AI companies. More than 1,000 industry leaders across Generative AI, Embodied AI,

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OperationsOtherOperations Associate

About Abaka AI

Abaka AI is built on one mission: to be the world’s most trusted data partner for AI companies. More than 1,000 industry leaders across Generative AI, Embodied AI, and Automotive AI rely on us to power their data pipelines. With our headquarters in Silicon Valley—and teams in Paris, Singapore, and Tokyo—we support global partners with fast, reliable, and scalable data solutions.

Our offerings include a diverse catalog of off-the-shelf datasets (image, video, multimodal, reasoning, 3D, and beyond) as well as comprehensive data collection and annotation services. Whether teams need raw data, curated datasets, or full-cycle data engineering, Abaka AI provides the foundation for building high-performance AI systems.

About the Role

As an Operations Associate (Generalist) at Abaka AI, you will operate as a high-leverage execution partner across multiple functions, including Project Management, Business Development, Operations, Finance, and Legal. This role sits at the center of the organization and is designed for individuals who thrive in fast-paced environments and take pride in owning and completing work end-to-end.

You will be responsible for driving day-to-day execution across critical workflows, ensuring that teams are unblocked and operating efficiently. You will work closely with cross-functional stakeholders to manage processes, track progress, and maintain operational rigor across the organization.

This is an ideal role for someone early in their career who is highly reliable, detail-oriented, and eager to gain exposure to how a high-growth AI company operates across functions.

Responsibilities

Own and execute operational workflows across multiple teams, ensuring timely and accurate completion
Support project managers with coordination, scheduling, documentation, and follow-ups
Assist business development efforts through CRM updates, pipeline tracking, and materials preparation
Coordinate internal operations, including vendor management, office logistics, and cross-functional support Support finance operations including invoice tracking, payment coordination, and expense management
Assist with legal and compliance workflows (e.g., document collection, tracking, coordination)
Execute ad hoc tasks across departments to unblock teams and maintain operational efficiency
Track and manage multiple concurrent workstreams with strong attention to detail and prioritization
Communicate clearly and proactively with stakeholders to ensure alignment and execution
Identify gaps in processes and proactively improve operational efficiency

Qualifications

1 – 3 years of experience in operations, coordination, administrative, or support roles
Strong organizational skills with the ability to manage multiple priorities simultaneously
High attention to detail and a strong sense of ownership over outcomes
Excellent written and verbal communication skills
Comfortable operating in fast-paced, ambiguous environments
Demonstrated reliability and responsiveness in previous roles or projects
Willingness to take on a wide range of tasks, including operational and repetitive work
Ability to learn quickly and adapt across different functions and contexts
Proficiency with office workspace tools (e.g., Google Workspace, Excel)
Interest in startups, operations, and building foundational business skills
Experience in startup or high-growth environments is a plus

Compensation & Benefits

The base salary range for this position is $70,000 - $100,000 USD annually.

Compensation may vary outside of this range depending on a number of factors, including a candidate’s qualifications, skills, competencies, and experience. This role includes a comprehensive benefits package (health, dental, vision, PTO, flexible work schedule).