Finance Administrator

·       Process and document client invoices meticulously, guaranteeing precision and completeness.

·       Handle supplier invoices with thorough review for accuracy and adherence to company policies.

·       Keep meticulous records of all invoices, receipts, and financial transactions.

·       Reconcile invoices with purchase orders, delivery receipts, and contracts.

·       Engage with clients and suppliers regarding invoice discrepancies and payment concerns.

·       Creation and control of client billing documents through internal processes.

·       Monitor accounts payable and accounts receivable to ensure prompt payments and collections.

·       Contribute to month-end and year-end financial closing processes.

·       Prepare and submit regular reports on the status of accounts payable and accounts receivable.

·       Prepare and present cost reports to Contracts Manager and onsite Client Governance team.

·       Collaborate with the finance team to enhance and streamline invoice processing procedures.

·       Occasional assistance to the Contract Support Helpdesk team to record breakdown requests on computer aided facilities management (CAFM) system.

·       Daily management and coordination of works through CAFM system.

·       Stay current with industry best practices and evolving financial regulations.

 ·       Take a results-orientated approach to the role, ensure results are analysed/trended and understood; and those remedial actions are delivered.

·       Support any customer initiatives which could lead to longer term benefits to both the customer and ABM.

Any other ad-hoc duties as reasonably requested by a member of the Management Team.

·       HNC/HND in Finance, Accounting, or a related field preferred.

·       2+ years’ experience as a Finance Administrator or in a similar role.

·       Proficiency in accounting software and MS Excel.

·       Knowledge of accounting principles, practices, and regulations.

·       Exceptional attention to detail and precision.

·       Outstanding organisational and time management abilities.

·       Effective communication skills, both written and verbal.

·       Capability to work autonomously and within a team.

·       Strong problem-solving and analytical skills.

·       High ethical standards and professionalism.

·       Confident decision maker under pressure.

·       Flexible, reliable, responsible, calm in a crisis.

·       Positive and supporting of organisational change.

·       Positive attitude.

·       Motivated by a desire to grow the business using effective systems.

·       A willing team player.

·       Ability to work on own initiative.

·       Willing to continue professional development and to develop the role.

·       Willing to undergo, and provide, training/coaching in line with organisational philosophy.

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

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ABM are committed to employment practices that promote diversity and inclusion in employment regardless of age, disability, gender reassignment, sex, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief. We are proud members of the Armed Forces Covenant Employer Recognition Scheme.