Facilities Support Officer

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Job Summary

Responsible for providing operational and administrative support to ensure that company facilities are safe, compliant, well-maintained, and efficiently managed. The role supports daily facilities operations, coordinates service providers, assists with health and safety compliance, and contributes to effective cost and asset management

Facilities Operations

- Support daily facilities operations, including cleaning, maintenance, and general building upkeep.

- Coordinate with external service providers to ensure effective delivery of facilities-related services.

- Assist in identifying premises-related risks and support the preparation of Risk Assessments in compliance with legal and statutory requirements.

Inspections and Maintenance

- Carry out routine inspections of facilities to identify maintenance requirements, safety hazards, and compliance gaps.

- Report identified issues and follow up on corrective actions to ensure timely resolution.

- Maintain accurate inspection and maintenance records.

Health, Safety, and Compliance

- Assist in ensuring facilities comply with applicable health and safety legislation and internal policies.

- Support the implementation of health and safety initiatives and emergency procedures.

- Assist with incident reporting, investigations, and follow-up actions where required.

Asset and Space Management

- Support the annual fixed asset count and reconciliation against the fixed asset register.

- Assist with physical asset tagging and updating asset records.

- Support space utilisation planning, including office layouts, parking allocation, and workspace optimisation.

- Maintain accurate facilities, asset, and space management databases.

Stock and Supplies Management

- Monitor stock levels of stationery, kitchen supplies, and cleaning materials.

- Support cost-effective procurement practices, including bulk or scheduled ordering where appropriate.

Administrative and Financial Support

- Provide administrative and clerical support to the facilities team, including document control, filing, and record keeping.

- Assist with invoice processing, expense tracking, and supplier documentation.

- Support facilities budget monitoring and cost control activities.

Education

Further Education and Training Certificate (FETC): Business, Commerce and Management Studies (Required)