Payroll Compliance Manager

• Performance bonus

• Monday to Friday

• →Manage and oversee end-to-end payroll processing for a multi-state workforce, ensuring timely and accurate payroll execution.
• →Review, approve, and reconcile payroll data, including timekeeping records, overtime, shift differentials, paid leave, deductions, garnishments, and direct deposits.
• →Ensure payroll processes are completed in compliance with internal controls, company policies, and applicable regulations.
• →Serve as the primary point of contact for complex payroll-related issues and escalated employee inquiries.
• →Administer payroll-related employee lifecycle transactions, including new hires, separations, compensation changes, bonuses, promotions, and benefit deductions.

• Track all company actions and reporting to ensure compliance with the IRA and report on compliance to both internal and external stakeholders
• Support human resources, legal, and operations teams to ensure prevailing wage standards are met
• Track actions taken by payroll, operations, and accounting to ensure efficient and consistent execution of maintenance in accordance with the IRA
• Support GC in review and negotiation of contracts, subcontracts, and supply agreements to ensure contractual requirements of IRA are continuously met

• Ensure compliance with federal, state, and local wage-and-hour laws, tax regulations, and payroll reporting requirements.
• Lead prevailing wage payroll administration and certified payroll reporting activities for applicable projects.
• Monitor regulatory changes impacting payroll and implement process modifications as required.
• Coordinate payroll tax reporting, filings, reconciliations, and remittances.
• Manage year-end payroll activities, including W-2 processing, audits, and annual payroll reconciliations.

• Prepare payroll reports, labor distribution reports, workforce analytics, and job-costing data for leadership.
• Support monthly, quarterly, and annual financial close activities through payroll reconciliations and reporting.
• Lead payroll-related audit preparation and serve as the primary liaison during internal and external audits.
• Analyze payroll trends and identify opportunities to improve operational efficiency and reporting accuracy.

• Serve as payroll system administrator and subject matter expert for payroll-related systems and integrations.
• Partner with HR, Finance, and IT teams to maintain data integrity across BambooHR, Deputy, and other business systems.
• Evaluate payroll processes and implement improvements that enhance compliance, efficiency, scalability, and employee experience.
• Support payroll system upgrades, implementations, testing, and training initiatives.

• Provide guidance, training, and mentorship to payroll and HR team members on payroll processes and compliance matters.
• Develop, document, and maintain payroll policies, procedures, controls, and best practices.
• Build strong partnerships with Human Resources, Finance, Legal, Operations, and external service providers.
• Promote a culture of accuracy, accountability, customer service, and continuous improvement.

Required Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or a related field; equivalent experience may be considered.
• 5–7 years of progressive payroll experience, including ownership of multi-state payroll processing.
• Experience managing payroll for organizations with 200+ employees.
• Strong knowledge of payroll compliance, payroll tax regulations, and federal and state wage-and-hour laws.
• Demonstrated experience with prevailing wage requirements and certified payroll reporting.
• Advanced Microsoft Excel skills, including formulas, lookups, pivot tables, and data reconciliation.
• Strong analytical, organizational, and problem-solving skills.
• Exceptional attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and deadlines in a dynamic environment.
• Strong communication and customer service skills.

Preferred Qualifications

• Certified Payroll Professional (CPP) certification.
• Experience with BambooHR HRIS.
• Experience with Deputy workforce management and timekeeping software.
• Experience within renewable energy, construction, field services, operations and maintenance, utilities, government contracting, or other labor-intensive industries.
• Prior experience leading payroll projects, implementations, or team coordination activities.

Key Competencies

• Payroll Leadership & Administration
• Payroll Compliance & Risk Management
• Prevailing Wage & Certified Payroll
• Multi-State Payroll Processing
• Payroll Tax Administration
• Auditing & Financial Reconciliation
• HRIS & Payroll Systems Management
• Process Improvement & Automation
• Data Analysis & Reporting
• Communication & Customer Service
• Confidentiality & Professionalism
• Strategic Problem Solving

Physical Requirements / Work Environment

• Ability to work at a computer workstation for extended periods (up to 8 hours per day).
• Manual dexterity to operate a keyboard, mouse, and other standard office equipment.
• Must be able to lift and carry up to 15 pounds occasionally, including handling small packages or materials during deliveries.

The ideal candidate is a proactive payroll professional who combines technical expertise with strong business acumen. This individual thrives in a fast-growing environment, drives process improvements, ensures compliance, and serves as a trusted partner to employees and leadership.