Real Estate Virtual Assistant (Admin)

We at Acxelsus are on a mission to showcase exceptional Filipino talent globally. Beyond educational credentials and professional experience, we highly prioritize passion, dedication, loyalty, and a proactive attitude towards personal growth. Our foundation is built upon a set of core values - R.I.G.H.T. - representing Reliability, Integrity, Goal-Oriented mindset, Happiness, and Teamwork. These values define our identity and guide our approach to achieving success.

If you are passionate about advancing your career, forging genuine connections, and becoming part of a team committed to your success, join us!

We are looking for a detail-oriented Real Estate Virtual Assistant (Admin) to support the day-to-day administrative and transaction needs of a busy real estate business. This role is ideal for someone who thrives on structure, enjoys keeping systems organized, and takes pride in making sure nothing falls through the cracks — from listing paperwork to client follow-ups.

• →Transaction Coordination: Manage listing and closing paperwork from contract to close, ensuring all documents, deadlines, and disclosures are complete and properly filed
• →Calendar & Scheduling Management: Coordinate showings, inspections, appraisals, and client meetings across agents' calendars, avoiding conflicts and sending timely reminders
• →CRM & Database Management: Maintain accurate, up-to-date client and property records in the CRM, including lead status updates and contact information
• →Listing Support: Prepare and upload property listings to MLS and marketing platforms, including descriptions, photos, and pricing details
• →Client & Vendor Communication: Respond to routine emails and calls, coordinate with vendors (photographers, stagers, inspectors), and relay updates between agents and clients
• →Document & File Organization: Create, organize, and maintain digital files for contracts, disclosures, and compliance documents using cloud storage systems
• →Marketing Support: Assist with creating and scheduling social media posts, email campaigns, and flyers for active listings
• →Reporting: Prepare weekly or monthly reports on pipeline status, closed transactions, and marketing performance for the broker/team lead

• Education: Bachelor's degree in Business Administration, Real Estate, Communications, or a related field (or equivalent practical experience)
• Experience: At least 2-3 years of experience as a Virtual Assistant or Administrative Assistant supporting a offshore client focusing on real estate.
• Technical Skills: Proficiency with MLS platforms, CRM tools (e.g., Follow Up Boss, kvCORE, Chime, or similar), transaction management software (e.g., Dotloop, SkySlope, or DocuSign), Google Workspace and/or Microsoft Office, and basic familiarity with project management or scheduling tools (e.g., Asana, Trello, Calendly)
• Soft Skills: Strong attention to detail, excellent time management, ability to multitask across multiple listings/transactions, proactive communication, and comfort working independently with minimal supervision
• Language: Excellent verbal and written English communication skills