Real Estate Transaction Assistant

United States·Houstonmid

OtherAssistant

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Quick Summary

Key Responsibilities

Support the Executive Assistant with calendar coordination, correspondence, travel, and meeting preparation for the CEO. Handle accounting tasks including invoice processing, expense reports,

Technical Tools

OtherAssistant

About the Role

~1 min read

Support the Executive Assistant with calendar coordination, correspondence, travel, and meeting preparation for the CEO.
Handle accounting tasks including invoice processing, expense reports, payment tracking, reconciliations, and coordination with our accounting team.
Assist with real estate transactions from contract to close: tracking deadlines, gathering documents, and coordinating with title companies, lenders, attorneys, and brokers.
Review purchase contracts, title commitments, settlement statements, and closing documents for accuracy and completeness.
Maintain organized transaction files and records for acquisitions, sales, and leases.
Prepare reports, spreadsheets, and summaries as needed.
Handle confidential information with discretion.

2+ years of experience at a title company, escrow office, or real estate law firm (e.g., escrow assistant, closing coordinator, title processor, or post-closing specialist). Hands-on experience assisting with residential or multifamily closings is strongly preferred.
Working knowledge of real estate contracts, title commitments, and settlement statements (Closing Disclosure / ALTA).
Basic accounting or bookkeeping experience; familiarity with [QuickBooks / Yardi / your system] is a plus.
Strong proficiency in Excel and Microsoft Office.
Exceptional attention to detail and the ability to manage multiple deadlines.
Professional, discreet, and comfortable working closely with senior leadership.
Notary commission a plus.