Regional Purchase Assistant, PSCMD Procurement

Purchasing and Supply Chain Management

Entity

Aga Khan University Hospital, Nairobi

Location

Nairobi, Kenya

Introduction

Aga Khan University Hospital, Nairobi is a private not-for-profit teaching hospital that provides tertiary and secondary level healthcare services. It is the first hospital in East Africa to be accredited by the Joint Commission International from the USA. The University Hospital has been providing high quality care for the people of East Africa and beyond for over 60 years.

Under The Aga Khan University Hospital is an Outreach Division, which is a rapidly growing network of about 50 medical centers spread over East Africa. These medical centers feature three to five consulting rooms with a practice that is home to specialists, qualified medical officers, highly experienced nurses and constant reception cover. The clinics offer an on-site pharmacy and laboratory as well as imaging services. There is high expectation for staff to provide high quality professional services.

Applications are invited from qualified candidates for the above position based in Nairobi Kenya.

Job Purpose:

The Purchase Assistant will support in coordinating purchases within the region, seeking quotations, and preparation of price comparison and follow up on reports.

Key responsibilities:

·         Monitor price variances within the E.A region.

·         Obtain competitive quotes from various suppliers and recommend or award the order to the supplier with the most competitive prices

·         Communicate with end users to clearly understand the requirements of the items required and also keep them informed on the status of their enquiries

·         Ensure that users’ requirements are confirmed by way of sign-off on evaluation forms or by email for regional purchase.

·         Follow up with suppliers to ensure timely responses on regional requirements and delivery items.

·         Provide all the necessary information for approval of a purchase order.  Requirements include comparisons of quotes received with confirmed best price negotiated, availability of item, delivery period

·         Inform users of new products

·         Arrange periodic meetings with regional institutions

·         Carry out negotiations with suppliers

·         Assist Capex Team with their daily purchasing process.

·         Consolidate import orders for the regional network

·         Preparing weekly/periodic enquiries status and price variance reports for each institution and compile quarterly savings reports and other reports as may be required.

·         Carry out other responsibilities as assigned by the department supervisor/manager

Qualifications and skills requirements:

·         Bachelor’s degree in Purchasing and Supply Chain, or a business relevant field.

·         Member of the Chartered Institute of Purchasing & Supply (CIPS) or Chartered Institute of Logistics (CILT) or Kenya Institute of Supplies Management (KISM).

·         Minimum of 2 years’ work experience in a supervisory level in a purchasing and/or warehouse function

·         Ability to work in team

·         Excellent customer service skills

·         Attention to detail

·         Trustworthy and Dependable

·         Knowledge of warehousing/stocking