Transactional Legal Administrative Assistant- 3591512

The Legal Administrative Assistant plays a critical role in supporting attorneys through high-quality administrative, technical, and client service work. The ideal candidate is detail-oriented, highly organized, proactive, and able to thrive in a fast-paced environment. This position requires strong technical skills, sound judgment, and the ability to manage multiple priorities while maintaining confidentiality and professionalism.

• Prepare, revise, and format complex legal documents such as pleadings, discovery, and briefs using advanced Word features including styles, tables, cross-references, table of contents, and table of authorities.
• Draft correspondence, memoranda, and standard legal documents from written or verbal instructions.
• Assist with filings, closings, notebooks, exhibits, and other materials.
• Transcribe dictation and handwritten notes accurately using proper legal terminology.
• Proofread documents for grammar, punctuation, accuracy, and consistency.
• Organize and maintain electronic and physical client files, including opening new matters, conflict checks, and preparing files for closure.

• Manage attorney calendars, deadlines, and reminders.
• Coordinate meetings, conference calls, and videoconferences, including materials and logistics.
• Handle time entry, billing memos, reimbursements, and expense reports; ensure timely submission for all assigned timekeepers.
• Review and route incoming mail; process outgoing mail in accordance with firm guidelines.
• Answer, screen, and route telephone calls promptly and professionally.
• Assist with travel arrangements and preparation of materials for presentations or publications.
• Provide overflow support to attorneys, paralegals, and other team members.

• Greet clients and visitors with professionalism and courtesy.
• Prepare client meeting materials, update contact lists, and assist with general client inquiries.
• Maintain confidentiality of all attorney-client and firm information.
• Communicate effectively with attorneys, staff, clients, and external parties.

• Use Microsoft Word, Outlook, Excel, PowerPoint, iManage, Workshare Compare, Innova, Best Authority, iTimekeep, and other legal software.
• Participate in in-house training to maintain and improve technical proficiency.

• Demonstrate strong organization, prioritization, and follow-through.
• Maintain punctuality, reliability, and a professional appearance.
• Exhibit a positive, team-oriented attitude and a willingness to assist others.
• Adhere to firm policies and procedures.
• Work additional hours as needed to meet deadlines.
• Perform duties with integrity, discretion, and respect.

• High school diploma or equivalent required; additional education preferred.
• Two to four years of legal administrative experience in a law firm setting preferred.

• Proficiency in Microsoft Office and legal software; skills testing may be required.
• Ability to produce and format complex legal documents accurately.
• Employment Law experience strongly preferred.
• Typing speed of at least 70 words per minute with a high degree of accuracy.
• Strong written and verbal communication skills.
• Excellent proofreading and attention to detail.
• Ability to manage competing priorities in a fast-paced environment.
• Strong interpersonal skills with the ability to communicate tactfully and professionally.