Private Client Legal Administrative Assistant- 3605953

United States·Bostonmid

OtherLegal Administrative Assistant

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Quick Summary

Key Responsibilities

Serve as the right-hand to the attorneys in the administration of their Private Client practices and the service of their clients; develop and maintain a deep understanding the practices and clients.

Requirements Summary

BA/BS degree preferred, but not required. 8-10 years of prior administrative, legal and/or executive assistant experience required. Private Client or Trust and Estates experience REQUIRED.

Technical Tools

OtherLegal Administrative Assistant

What We Offer

~1 min read

Responsibilities

~2 min read

→Serve as the right-hand to the attorneys in the administration of their Private Client practices and the service of their clients; develop and maintain a deep understanding the practices and clients.
→Manage flow of information to help organize, prioritize, and address requests from both internal and external clients through to completion.
→Take initiative to proactively assist attorneys with their practices and with administrative tasks, including calendaring, conflict checks, and communications.
→Monitor and manage attorneys’ calendars and diaries for time-keeping purposes.
→Draft, format, proofread, and edit legal documents, power point presentations, and excel spreadsheets; ensure accuracy of details.
→Assist with time entry and preparation of client bills, ensuring time is submitted timely and bills are sent to clients.
→Arrange and coordinate logistics and services for meetings, events, signings, etc.
→Handle travel arrangements for out-of-town meetings and conferences
→Coordinate reimbursements, efficiently reconcile expenses and submit invoices.
→Track business development activities, including calendaring of follow-up actions.
→Develop positive and productive relationships with members of the firm and its vendors, allowing for the effective use of internal services to efficiently perform work.
→Transmit all correspondence and other legal documentation to the appropriate client/matter files and title files and the retrieval of the same.
→Arrange for service of process, hand-deliveries, and conference calls.
→Relay/interpret communications and/or work assignments between partners, associates, paralegals and other firm personnel.

Requirements

~1 min read

BA/BS degree preferred, but not required.
8-10 years of prior administrative, legal and/or executive assistant experience required.
Private Client or Trust and Estates experience REQUIRED.
Expertise in Microsoft Word (styles), Microsoft Outlook, PowerPoint, and Excel. Comprehensive understanding of PDF (Kofax, Adobe) functions.