ADMINISTRATIVE SERVICE OFFICER 3

The Administrative Service Officer 3 (ASO 3) performs complex administrative, operational, and analytical functions to support Business and Finance leadership and financial objectives. Reporting to designated unit leadership, this role develops daily workflows, conducts operational analyses, performs financial analysis using multiple data sources, works collaboratively with Business and Finance and program teams and assists in developing complex financial projection tools.

This position is available for remote work on a full-time basis within Arizona (including virtual office arrangements).

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Administrative Workflows & Program Compliance: Collaborate on daily administrative operations, refine internal procedures, and monitor program compliance against State of Arizona policies and agency objectives.
• Budgetary & Fiscal analysis: Prepare and monitor program budgets, track operational expenditures, review and analyze financial statements, and collaborate on development of complex financial projections. Utilize Excel and similar tools for analysis.
• Operational Analysis & Strategic Reporting: Evaluate program performance metrics, generate complex ad-hoc and routine analytical reports, assess program effectiveness, and deliver actionable recommendations to leadership.
• Stakeholder Liaison & Operational Issue Resolution: Serve as collaborative liaison between administrative leadership, internal units, and external stakeholders to facilitate program goals and resolve operational bottlenecks.
  

• Budgeting and Fiscal Management: Analyze operational spending, analyze allocations of department financial assets, and monitor budget lines.
• Maintain fiscal compliance and resource efficiency.
• Financial & Quantitative Modeling: Build and maintain complex mathematical representations of business operations to support fiscal planning and operational forecasting.
• Policy & Process Audit: Evaluate operational workflows against state rules, agency guidelines, and policy objectives to ensure institutional compliance.
• Administrative Technical Writing — Draft complex official correspondence, operational reports, and policy updates for agency leadership.
• Analytical Problem Solving: Evaluate complex operational scenarios, synthesize multi-source information, and recommend policy-compliant solutions.
• Active Listening & Information Retrieval: Give full attention to team members and stakeholders, ask targeted clarifying questions, and systematically retrieve operational data from diverse sources.
• Interpersonal & Relationship Building: Build cooperative, productive working relationships across diverse internal teams and leadership levels.
• Oral & Written Communication: Express complex operational topics clearly and articulate recommendations effectively to management and stakeholders.
• Goal Setting & Prioritization: Develop specific goals, action plans, and task priorities to organize personal work and collaborate with unit operations to meet tight deadlines.
• Multi-Task Management: Execute and manage multiple high-priority tasks simultaneously under tight deadlines with high accuracy.
• Regulatory & Legislative Translation: Research, interpret, and convert complex state rules, agency guidelines, or legislative mandates into operational procedures.
• Enterprise Platform Proficiency: Utilize state-specific administrative platforms and business intelligence reporting tools to generate ad-hoc reports.
• Government Budgeting & Fiscal Analysis: Perform professional-level financial analysis, government fund accounting, and fiscal strategy formulation.
  

• Education: 2-3 years of professional-level experience in financial analysis, government budgeting, fiscal management or relevant experience and/or relevant degree from an accredited college or university with coursework applicable to the assignment, strong math and critical thinking skills a must.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Among the many benefits of a career with the State of Arizona, there are:
· 10 paid holidays per year
· Accrual of sick and annual leave beginning at 12 and 13 days per year respectively for full-time employees
· Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
· A top-ranked retirement program with lifetime pension benefits
· A robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability
· An incentivized commuter club and public transportation subsidy program
· We promote the importance of work/life balance by offering workplace flexibility
· We offer a variety of learning and career development opportunities

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

ASRS Lifetime Benefits

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting HPO@azdeq.gov.

Requests should be made as early as possible to allow time to arrange the accommodation. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.