Human Resources Coordinator

About Ashesi University

Our vision is a flourishing Africa whose leaders make ethical decisions in the best interests of their communities, and where innovation drives economic, cultural and social growth. We educate leaders who will make this vision a reality, and we collaborate with other institutions to multiply this work.

Joining Ashesi means becoming part of a vibrant community dedicated to excellence, innovation, and a transformed Africa. We provide opportunities for everyone to do their most meaningful work, through cross-functional collaboration in an environment that encourages intellectual and personal growth.

If you're seeking an environment that values diverse contributions, supports professional development, and enables you to work with purpose, come join our team.

About the HR Department

The Human Resources (HR) Department plays a pivotal and strategic role in supporting the organization’s goal by fostering a positive and inclusive work environment. The HR Department is responsible for managing the employee lifecycle, from recruitment to separation and ensuring employee retention.  

About the Role

The Human Resources Coordinator will play a vital role in supporting the Human Resources Department at Ashesi University. This position involves coordinating employee recruitment and selection processes, assisting with employee training and performance evaluations, travel and immigration support across the organization and performing various administrative duties aligned with Ashesi University’s HR strategy.

Reports to: Director of HR

Key Responsibilities:

HR Department Administrative Duties:

• Manage records, filing, information gathering, budget control, and office workflow.
• Handle highly sensitive and confidential information with discretion.
• Draft standard employee contracts for review and approval.
• Coordinate correspondence between the HR department and internal/external stakeholders.
• Track and coordinate schedules for department projects on behalf of the HR team.
• Organize departmental meetings, including communications, logistics, and documentation.
• Assist with the development and implementation of HR policies and procedures.
• Prepare HR reports and presentations for senior management.
• Perform any other assigned duties.

HR Information System and Data Management Duties:

• Coordinate the onboarding of new employees onto the HRIS.
• Ensure HRIS system data is up-to-date and accurate.
• Export and analyze reports from the HRIS system.
• Maintain employee records and ensure compliance with data protection regulations.

Recruitment:

• Assist the HR team in coordinating job advertisements on the Ashesi website, and other platforms.
• Support the recruitment and staffing of full-time and part-time employees, including responding to applications, distributing shortlisted applications, and scheduling/coordinating interviews.
• Aid in the orientation and onboarding activities for new employees.
• Manage applicant tracking systems and ensure smooth candidate experience.

Performance Management & Employee Engagement:

• Assist in the administration and collation of annual performance reviews for all employees.
• Support the organization of training sessions for employees.
• Organize team-building activities, such as birthday acknowledgments, special events, and monthly/quarterly employee engagement events.
• Assist in organizing faculty and staff retreats.
• Support employee recognition programs.

 Travel and Immigration Support  

• Partner with departmental managers to support travel needs for meetings, business trips, conferences, and project-related travel.
• Ensure all travel bookings comply with company travel policies, budget limits, and approval workflows.
• Assist employees with travel-related inquiries, guidelines, and safety information.
• Maintain an up‑to‑date database of visa, permit, and passport expiry dates to support timely renewals for foreign nationals.
• Prepare official company documents required for immigration processes, such as employment verification letters and invitation letters.
• Ensure employees have the correct travel and work authorization before departure.
• Provide ongoing support to employees throughout the visa or permit application process.

Compliance and Legal Duties:

• Ensure compliance with labor laws and university policies.
• Assist in conducting investigations and resolving employee relations issues.
• Maintain up-to-date knowledge of HR best practices and legal requirements.

Other Responsibilities:

• Support the implementation of the HR strategy for Ashesi University.
• Assist in diversity, equity, and inclusion initiatives.
• Contribute to employee wellness programs.
• Perform other duties appropriate to the role as assigned.

Qualifications and Skills:

• Minimum of a Bachelor’s Degree in a relevant field.
• 1-2 years of experience in a similar role or relevant position.
• Excellent organizational and problem-solving skills.
• Strong verbal, written, and interpersonal communication skills.
• A good customer service disposition.
• Ability to work independently and as a strong team member.
• Ability to work under pressure and meet deadlines.
• Proficiency in using Microsoft 365 (Word, SharePoint, Excel, PowerPoint, Outlook).
• Comfortable learning and instructing others in new technology tools for information gathering and sharing.
• Knowledge of HRIS systems and HR best practices.
• Familiarity with labor laws and regulations.
• Strong understanding of travel logistics, visa processes, and compliance requirements.

 What We Offer:

Our success is driven by our people, which is why we offer a comprehensive compensation package. Compensation at Ashesi is regularly reviewed against industry benchmarks, and total compensation includes health insurance, retirement benefits, and paid leave, which are designed to support the holistic well-being of our staff. We also invest in continuous learning, development and research opportunities, allowing our teams to grow with the university and achieve meaningful impact.

Commitment to Diversity:

 Ashesi is dedicated to building a diverse and inclusive workforce. We encourage applications from candidates who will enrich and contribute to the cultural and academic diversity of our university.

Join us in shaping the future of Africa’s leadership.