Event Services Coordinator

Include the following. Other duties may be assigned.

• →Oversees all aspects of facility operations related to events.
• →Meets with client groups to plan and organize assigned meetings and/or events.
• →Coordinates activities with the various service contractors for assigned meetings and/or events.
• →Guides clients in preparation of events by interpreting and explaining contract provisions, policies and procedures.
• →Keeps clients informed as to status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, insurance requirements and other relevant details.
• →Provides clear, concise, and timely communication of detailed requirements to operational departments.
• →Assists in scheduling operational set-ups to provide equipment or service needs.
• →Serves as primary liaison between clients and facility departments.
• →Monitors in-house events, maintaining close contact with clients and facility staff to ensure successful events. Follows-up on all client requests, concerns, and problems.
• →Attends appropriate planning, organization and other event and facility meetings in support of facility operations.
• →Produce a Schedule of Events Report for the weekly staff meeting.
• →Work with Sr. Sales Manager to enter in event bookings into Legends Global Month at a Glance Calendar.
• →Process contract paperwork.

• →Minimum- 2-year Associates Degree from a two or four-year college or university.
• →1 – 3 years related experience
• →Or equivalent combination of education and experience
• →Working knowledge of the principles of facility management, services and equipment for a similar facility

• Excellent organizational, planning and interpersonal skills

• Experience with some form of floorplan software
• Proficient in Microsoft Word, Excel, and PowerPoint
• Ability to prioritize multiple projects
• Demonstrate problem-solving and communication skills
• Supervisory experience preferred
• Professional presentation, appearance and work ethic

To perform this job successfully, an individual should have knowledge using Microsoft Office and floorplan software.

• Ability to work under supervision and to interact with all levels of staff including Management
• Ability to work long and irregular hours that may vary due to functions and may include day, evening, weekends and holidays.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; talk and hear. This position may require work inside or outside of the building, as needed by events.

The essential responsibilities of this position are described under the headings above.  They may be subject to change at any time due to reasonable accommodation or other reasons.  Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Normal office hours are Monday – Friday 9:00 am – 5:00 pm. This position requires ongoing flexibility to work long and irregular hours that may vary due to functions and may include day, evening, weekends and holidays.

Please apply online. 

Recruiter- Christine Hayes

Legends Global-Albany Capital Center

55 Eagle Street

Albany, NY 12207

Applicants that need reasonable accommodations to complete the application process may contact Christine Hayes at 518-487-2011.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.