Payroll Administrator

Job Summary

A Payroll Administrator is the person who is responsible for ensuring that all employees within an organization are paid in an accurate and timely fashion. This is a position which will generally work in an indoor office environment. The administrator will generally keep weekday and daytime hours, though some overtime or extended hours may be necessary. A Payroll Administrator will generally work with other office personnel, as well as accounting and human resources personnel.

Job Duties and Responsibilities

Duties include but are not limited to:

• Enter changes to employee payroll records.
• Communicate with employees regarding changes in salary, benefits, etc.
• Handle voluntary and involuntary deductions.
• Calculate, key, total, and balance substitute payrolls.
• Create reports for information pertaining to payroll.
• Data entry, systems maintenance, report generation.
• Ensure data accuracy and compliance within ADP system
• Other duties as assigned.

Knowledge and Skills

• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
• Knowledge of general office equipment (copier, fax, phone systems, etc.).
• Knowledge of Human Resource and administrative policies and procedures.
• Knowledge of company policies, procedures and forms.
• Knowledge of conflict resolution techniques at a proficient level.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Self-motivated, proactive, detail oriented and a team player.
• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Confidentiality and discretion in the performance of all duties and responsibilities.
• Calculate figures and amounts such as commissions, and percentages.

Education and Experience

• High School Diploma or GED Required
• 3 – 5 years of ADP Payroll experience Required

Working Conditions

• On-site office environment

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand and to reach above shoulders with hands and arms in order to file a variety of documents; use hands and fingers to input data to information system; and talk or hear in order to gather and provide information on departmental processes. The employee is often required to sit in order to process information and conduct data entry activities.

ENVIRONMENTAL DEMANDS

Work is performed in a climate-controlled office without exposure to adverse environmental conditions such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease, or pathogenic substances.

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