Procurement & Contract Specialist

JOB SUMMARY

The Procurement and Contract Specialist serves as a Procurement resource for assigned indirect procurement engagements and commercial contracting activities across multiple business functions. This position manages procurement activities from initial engagement through contract execution and implementation, working closely with business stakeholders, suppliers, Legal, Risk Management, Finance, and other cross-functional partners to help ensure timely and effective execution of business initiatives.

The position independently manages routine and moderately complex indirect procurement engagements, including commercial negotiations, contract development, vendor onboarding, and cross-functional coordination while supporting multiple concurrent business initiatives and ensuring timely execution. Competitive sourcing activities are performed when appropriate to support business objectives.

ESSENTIAL FUNCTIONS

Primary Responsibilities

• Partner with business stakeholders to understand business requirements, project objectives, implementation timelines, and supplier needs.

• Work collaboratively with the Senior Manager, Indirect Sourcing, to support high-priority business initiatives by independently managing assigned procurement engagements and helping ensure timely commercial execution.

• Manage assigned procurement engagements from initial request through contract execution and implementation. 

• Manage routine and moderately complex procurement initiatives, including competitive sourcing activities when appropriate. 

• Negotiate commercial terms, pricing, payment terms, service levels, warranties, and implementation commitments within established Procurement guidelines.

• Coordinate contract drafting, commercial review, negotiations, approvals, and execution with Legal, Risk Management, Information Security, Finance, Procurement  team, and business stakeholders.

• Drive assigned procurement engagements to completion by proactively coordinating activities, resolving issues, and maintaining communication with business stakeholders.

• Coordinate supplier onboarding, implementation activities, and transition to ongoing business support.

• Maintain procurement documentation, contract files, project status, and supporting records within Procurement systems.

• Provide timely project status updates and communicate risks or issues.

• Escalate complex, high-risk, or executive-level matters to the Senior Manager.

• Identify opportunities to improve procurement responsiveness, execution, and business support.

Working Relationships

• Business Owners

• Legal

• Finance

• Risk Management

• Information Security

• Accounts Payable

• Treasury

   

Role Within Procurement

• Serve as a Procurement resource responsible for driving assigned procurement engagements from request through contract execution and implementation.

• Manage multiple concurrent procurement projects while maintaining responsiveness to business priorities.

• Facilitate timely execution through effective coordination, issue resolution, and cross-functional communication.

• Work collaboratively with Procurement team members to ensure efficient workflow, documentation, and process execution.

• Exercise sound business judgment while appropriately escalating complex or high-risk matters.

   

Financial Planning & Analytics

• Improve budgeting and forecasting processes through driver-based planning.

• Develop rolling forecasts and scenario planning capabilities.

• Improve forecast accuracy through predictive planning.

• Deliver executive dashboards and KPI reporting.

• Support strategic decision-making through meaningful financial insights.

QUALIFICATIONS

Required

• Bachelor’s degree in Business, Supply Chain, Procurement, Finance, or a related discipline (or equivalent combination of education and experience) with 2–5 years of progressive experience in indirect procurement, sourcing, contract administration, or supply chain.

• Demonstrated experience negotiating commercial agreements, managing contract development, and coordinating procurement engagements through execution.

• Experience supporting indirect procurement across multiple business functions.

• Strong communication, organizational, project management, analytical and problem-solving skills.

• Ability to manage multiple priorities in a fast-paced environment.

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Preferred

• Retail or multi-location business experience. 

• Professional certification in procurement, supply management, contract management, or project management (e.g., ISM CPSM, NCMA CPCM, PMP).

• Experience with procurement and/or contract lifecycle management systems.

• Experience supporting competitive sourcing events, RFPs and supplier negotiations.

   

Measures of Success

• Serve as a trusted Procurement partner for assigned procurement engagements, proactively communicating status, identifying obstacles, and driving timely resolution of issues.

• Deliver timely procurement and contracting support. 

• Successfully manage multiple concurrent procurement engagements. 

• Drive commercial agreements to timely execution. 

• Maintain strong relationships with business stakeholders and suppliers. 

• Effectively coordinate cross-functional reviews and approvals. 

• Exercise sound business judgment and appropriate escalation. 

• Contribute to improved business responsiveness, commercial execution, and Procurement effectiveness.

   

WORK LOCATION DETAILS

Work Location: Home Office - Coppell, TX

Work Schedule: Hybrid

• Onsite: Tuesdays, Wednesdays, and Thursdays Work from Home: Mondays and Fridays