Program Coordinator

About Ballad

Ballad’s Employment Services Division is hiring a Program Coordinator; a key role for our Calgary Agriculture Integrated Training Program called AgriEdge. The program offers comprehensive training and support for skilled immigrants, facilitating their successful integration into Alberta's agriculture business sector. With an engaging, experienced staff, and strategic partnerships, the AgriEdge program aims to drive significant economic and personal growth for its participants.

But who is Ballad Group? Well, our workforce development programs have built capacity in diverse areas including entrepreneurship, insurance, information and computer technology, construction, French language acquisition, hospitality, supply chain management, and more. We have delivered unique workforce development programs for a variety of organizations, Indigenous Communities and on behalf of the Ministry of Jobs, Economy and Northern Development and Ministry of Seniors, Community & Social Services, Ministry of Children’s Services and Social Development Canada. 

General Description

The Program Coordinator for the AgriEdge program is responsible for leading this specialized initiative within Ballad’s Employment Services division. The AgriEdge program is designed to assist skilled immigrants in reintegrating into Alberta’s workforce, particularly in agriculture and business careers. This role is pivotal in driving the recruitment of clients, overseeing program planning and implementation, leading a team, and managing all reporting and evaluation activities. 

Additionally, 40% of the role is dedicated to the facilitation and continuous enhancement of curriculum related to agriculture, soft skills, and business administration. The Program Coordinator ensures that all program activities are executed efficiently and effectively, fostering a supportive and productive work environment.

Key Responsibilities

Program Coordination (60%)

• Develop and lead the implementation of program goals, objectives, and action plans, with a focus on agriculture, soft skills, and business administration.
• Coordinate program logistics, including scheduling meetings, booking venues, and arranging travel.
• Maintain clear and effective communication with program stakeholders, including participants, partners, and funders.
• Manage program documentation, such as invoices, reports, and participant records.
• Provide administrative support to program staff, including drafting correspondence and managing calendars.
• Monitor program progress and evaluate outcomes to assess overall effectiveness.
• Lead the recruitment and supervision of program participants, ensuring a high level of engagement and satisfaction.
• Address and resolve any issues or challenges that arise during program implementation.
• Collaborate with other departments or teams within the organization to ensure program integration and alignment with organizational goals.
• Lead and manage a team of 1 direct reports, fostering a positive and healthy workplace environment and supporting their professional development and success.

Curriculum Facilitation and Improvement (40%)

• Facilitate training sessions and workshops focused on agriculture, soft skills, and business administration topics, including Sage 50, data entry and keyboarding, MS Office, budgeting, and data analysis.
• Support contracted facilitators in delivering specialized training on topics such as agriculture & finance (intro to agriculture & agriculture lending workshops), and sales and leadership.
• Continuously assess and improve the curriculum to ensure it meets the evolving needs of participants.
• Gather and incorporate feedback from participants and stakeholders to enhance training effectiveness.
• Stay updated with the latest trends and best practices in agriculture, soft skills, and business administration training, integrating relevant advancements into the curriculum.
• Develop and utilize diverse instructional materials and methods to effectively engage participants.

Experience

The position requires the following skills, experience, and abilities:

• A degree or diploma in finance or a business related field is considered an asset
• Experience in developing and leading the implementation of program goals, objectives, and action plans.
• Experience in leading and managing a team, fostering a positive and healthy workplace environment.
• Facilitation skills for training sessions and workshops focused on agriculture, soft skills, and business administration topics.
• Proficiency in tools such as Sage 50, data entry and keyboarding, MS Office, budgeting, and data analysis.
• Strong organizational skills for coordinating program logistics, including scheduling meetings, booking venues, and arranging travel.
• Ability to maintain clear and effective communication with program stakeholders.
• Understanding of and sensitivity to the needs of skilled immigrants integrating into the Alberta workforce.

Ballad is currently hiring for multiple positions within our organization. By applying for any role, you may also be considered for other relevant opportunities based on your qualifications and experience. We encourage you to apply to explore various career possibilities with us.