Office & Facilities Lead

We’re looking for an Office & Facilities Lead to take charge of our Malta offices and make them run like clockwork. You’ll lead a passionate team, manage external partners and roll up your sleeves to create a workplace that’s efficient, welcoming, and built for success.

You will be responsible for the maintenance and continuous improvement of our offices in Malta. Leading a dedicated team of Office & Facilities Coordinators and reception staff, you will coordinate efforts, set priorities, and take a hands-on approach to execution. You will also take the lead in managing outsourced maintenance teams to ensure high-quality service and operational efficiency.

• →Lead the team of Facilities & Office coordinators and reception support.
• →Manage the team coverage in our two offices in Malta.
• →Office Operations & Administration.
• →Manage contracts and relationships with service providers, along with team members (cleaning, catering, maintenance).
• →Maintain oversight of all office facilities, equipment, and infrastructure.
• →Lead preventative maintenance, repairs, and upgrades to ensure safe and efficient operations.
• →Ensure compliance with health, safety, and environmental standards.
• →Negotiate and manage vendor contracts to ensure quality service and cost efficiency.
• →Monitor budgets, invoices, and expenses related to office operations and facilities.
• →Track and report on facility performance metrics and cost savings initiatives.
• →Partner with HR and leadership to foster a welcoming and collaborative work environment.
• →Support planning and execution of office events, meetings, and employee engagement activities.

• Bachelor’s degree in Business Administration, Facilities Management, or related field (or equivalent experience).
• Minimum of 4 years experience in office management/facilities or workplace operations. 
• Minimum of 2 years experience managing flagship or high-profile corporate properties. 
• Strong knowledge of workplace safety, compliance regulations and building operations. 
• Strong leadership and problem-solving skills. 
• High attention to detail and ability to prioritise effectively. 
• Collaborative mindset with a service-oriented approach.
• Ability to anticipate needs and proactively address issues.
• Strong financial acumen and budget management capability.