HR & Administrative Executive

Job Title: HR & Administrative Executive (4–6 Years' Experience) 
Location: Gurgaon 

Role Overview 
We are looking for an experienced and resourceful HR & Administrative Executive with 4–6 years of 
professional experience to provide high-level HR and administrative support to our team. The role requires 
strong organizational skills, professionalism, and the ability to manage tasks with minimal supervision. 

Key Responsibilities 
• Manage end-to-end employee onboarding processes including documentation, background 
verification, induction coordination, and system setup 
• Maintain and update employee records, HRIS databases, and personnel files while ensuring data 
accuracy and confidentiality 
• Manage attendance, leave management, and employee documentation in compliance with company 
policies. 
• Support employee engagement initiatives, wellness programs, celebrations, and culture-building 
activities. 
• Manage and coordinate calendars, meetings, and appointments for leadership or teams 
• Prepare internal and external communications, memos, reports, and presentations 
• Coordinate travel and logistics (domestic and international) including itineraries, bookings, and 
expense reimbursements 
• Serve as a point of contact for internal teams and external vendors/clients 
• Maintain office groceries – Timely orders, keep a count of stock, budget.  
• Oversee procurement and inventory of office supplies and ensure smooth office operations 
• Assist in onboarding and coordination for new hires or department transitions 
• Support office events, meetings, and department initiatives 
• Ensure office upkeep 
• Maintain laptop inventory. Help coordinate and resolve issues with the laptop vendor in case of any 
employee laptop breakdowns. 
• Provide assistance with administrative and clerical duties which include scanning, mailing, sending 
couriers 
• Support with organizing office events, lunches, and meetings  

Required Qualifications 
• Bachelor’s degree or equivalent experience 
• 4-6 years of experience in an HR and administrative or executive assistant role 
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with collaboration 
tools (Slack, Zoom, etc.) 
• Excellent written and verbal communication skills 
• Strong organizational, multitasking, and prioritization abilities 
• Ability to handle sensitive information with integrity and discretion 

Preferred Skills 
• Experience supporting leadership or cross-functional teams 
• Knowledge of office management practices