Project Manager I, Mobility Grants (CMO)

​​Voucher Payment Processing (35%) 
• Manage payment requests for CMO Mobility Project Vouchers. 
• Collaborate with awardees to confirm that reimbursement submissions align with approved project milestones and timelines, providing clear and timely communication on payment status and compliance needs. 
• Deliver timely reimbursement updates and summaries for project managers and leadership teams. 

Salesforce and Data Systems Management (35%) 
• Maintain accurate and up-to-date Salesforce and Airtable records for voucher reimbursement tracking, awardee activities, and reporting. 
• Support data transparency, validation, and synthesis by reviewing and documenting analytics outputs developed by CALSTART’s Data and Analytics team, including data sources, assumptions, methodologies, file management practices, and data limitations to improve accessibility, accuracy, and audit readiness. 
• Use Salesforce, Airtable, and intermediate- to advanced-level Excel tools, including structured trackers, pivots, lookups, and reconciliation tools, to translate quantitative outputs into clear qualitative insights, dashboards, and reports that support program management, internal decision-making, and external reporting. 
• Collaborate with the Program Management team to develop and maintain tools and visualizations that reflect awardee progress, program impact, and synthesized qualitative and quantitative data across the project lifecycle. 

Awardee and Cohort Support (20%) 
• Provide guidance and resources to support awardees navigating reimbursement and documentation requirements, including developing and updating training materials and support tools. 
• Support planning and coordination of cohort meetings by collecting feedback and identifying emerging needs or challenges. 
• Update program management staff with key awardee insights to support proactive responses to project timelines and milestones. 

System and Process Development (10%) 
• Contribute to continuous improvement of reimbursement and data management workflows. 
• Support development of new processes for tracking insurance updates, milestone reporting, and Window 2 award implementation. 
• Collaborate with internal teams to streamline cross-platform data flow and reporting.