Program Assistant/Student Intake Specialist, CAMBA Education Center

ESSENTIAL DUTIES AND RESPONSIBILITIES: The person filling this position is expected, under close supervision, to:
(1) operate multi-line telephone system to answer incoming calls, (2) direct callers to appropriate personnel and including the following:

• Maintain professional relationships with students and with their confidentiality.
• Respond to inquiries from and provide information to individuals who are interested in the services offered by the CAMBA Education Center (CEC).
• Under the guidance and with the approval of the Supervisor of Student Affairs, email flyers and updates to CAMBA programs and to other service providers on a quarterly basis about services at the CEC.
• Communicate with/update program representatives about individuals they refer to the CEC for enrollment.
• Inform applicants on the requirements to join the CEC’s programs.
• Identify the service needed by applicants and refer them to other providers if/when necessary.
• Assist applicants in filling out required registration/application forms for CEC programs.
• Review, organize, and keep track of applications received in person or from the Online Registration System.
• Help enter student enrollment data in appropriate database.
• Organize, maintain, and update waiting lists for the CEC’s programs.
• Contact applicants for orientation and class placement assessment as requested by the Supervisor of Student Affairs.
• Assist the Supervisor of Student Affairs with orientation activities.
• Take and deliver messages when appropriate staff member is unavailable.
• Welcome onsite visitors, determine nature of business, and announce visitors to appropriate personnel.
• Admit individuals to the CEC; pay attention to traffic and activities on the premises.
• Observe and report to a supervisor all irregularities (such as unusual visitor or client behavior or visible unsafe/unlawful conditions) in the intake office or anywhere else at the CEC.
• Employ crisis prevention/intervention and crisis management skills to prevent conflict.
• Assist in ordering, receiving, and maintaining office supplies.
• Maintain the professional appearance of the Intake Office.
• Receive, sort, and route mail and publications.
• Update site bulletin boards as needed.
• Assist with filing, photocopying, and collating.
• Perform modified, expanded, and new duties as assigned.

• High School Diploma or a High School Equivalency Diploma (such as the GED).

• One year of experience.
• Good written and verbal communication skills.
• Good interpersonal skills.
• Proficiency in Outlook, Word, and Excel.
• Literacy in other Microsoft Office Suite products.

• Bilingual in either French, Haitian Creole, Spanish, Arabic, or Russian.

Compensation: $21.86 hourly

 Status: Part-time

CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status or sexual orientation.