Inventory Storefront Coordinator

 

Established in 2004, Prime Controls, L.P. is a family-owned Systems Integration and I&C Construction firm dedicated to meeting clients’ industrial automation and control requirements. As a Main Automation Contractor, we offer comprehensive solutions, supported by our size, expertise, and extensive experience. With a professional team of 1000+ employees, Prime Controls serves customers nationwide from our Dallas, Texas headquarters and offices throughout the United States. Our mission is to deliver the highest quality professional services while prioritizing our employees’ well-being and fostering an exceptional workplace environment. 

As the Inventory Storefront Coordinator, you will own the end-to-end lifecycle of Material Transfer Sales Orders (MTSOs) while acting as the single point of contact — the "storefront" — for Project Teams requesting material from the warehouse. This role is critical to maintaining inventory integrity, enforcing material movement processes, and ensuring MTSOs are executed accurately and efficiently.

• Own and manage all Material Transfer Sales Orders (MTSOs) from creation through completion
• Review, approve, edit, and validate MTSOs for accuracy and completeness
• Research inventory availability, locations, and transaction history within Acumatica
• Route approved MTSOs to appropriate warehouse personnel for picking and fulfillment
• Track open MTSOs to ensure timely execution and closure
• Escalate accordingly when material cannot be located

• Act as the primary warehouse-facing contact for Project Teams
• Serve as the "face" of the warehouse for material pickups and inventory inquiries
• Communicate MTSO status, completion confirmations, and exceptions clearly
• Coordinate with the Pack/Ship Team Lead for shipments and deliveries

• Enforce warehouse process and inventory controls
• Prevent unauthorized access to inventory
• Redirect attempts to bypass receiving or inventory processes

• Assist with escalations related to material shortages or discrepancies
• Partner with Receiving, Putaway, Inventory Control, and Shipping teams
• Ensure all material movement is properly transacted in Acumatica

• Strong attention to detail and organizational skills
• Working knowledge of Acumatica ERP
• Warehouse or inventory coordination experience
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite

• Experience managing Material Transfer Sales Orders (MTSOs)
• Customer-facing or cross-functional liaison experience
• Understanding of inventory accuracy principles and best practices

Physical requirements and work environment expectations vary by position. Generally, roles at Prime Controls may involve moderate noise, occasional exposure to outdoor weather conditions, and, depending on the role, work at heights or around airborne particles and electrical components. Physical activities may include standing, walking, sitting, climbing, balancing, stooping, kneeling, crouching, or crawling, as well as the use of hands, arms, and voice communication. Some roles may require lifting and/or moving up to 50 pounds. Vision requirements may include close vision, distance vision, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Prime Controls is an Equal Opportunity Employer/Affirmative Action/Veteran/Disabled employer.

 

As a federal contractor, Prime Controls is required to participate in the federal government’s E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. For new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on or before the first day of work. E-Verify is not used as a tool to pre-screen candidates.