Bilingual Secretary TWA

• Screens visitors, telephone calls and incoming mail, personally answering inquiries which in the employee's judgment do not require the supervisor's attention

• Types, assembles, and disseminates reports, handbooks, correspondence, etc.

• Acts as an information specialist  regarding a variety of matters related to operations and policies

• Maintains good rapport with internal and external stakeholders

• Prepares reports and furnishes information requested from within and outside the organization

• Performs clerical and routine work required to ensure the efficient operation of the office

• Participates in orientations, family engagement meetings, and conferences for Spanish-speaking families for general support

• Performs other duties as assigned

No budgetary responsibility

N/A

Data collection and report preparation under supervision, as requested

Uses standard office equipment (telephone, computer, copier, and printer). Must be familiar with Google Suites (docs, sheets, email, drive).

Contacts are made within and outside the organization and requires dealing tactfully and confidently with individuals on sensitive issues.

N/A

Decisions are made in collaboration with Instructional Specialists and the Coordinator of Early Childhood Services.

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to use hands to finger; reach with hands and arms; handle paper files, records, computer and equipment controls; talk and hear.  The employee is required to stand, walk, stoop and kneel. Some light lifting may be required.

The employee regularly works in an office environment.  The noise level in the work environment is quiet to moderate.

Working knowledge of office practices and procedures; the school or department's programs; business English and mathematics.  Working skill in typing, operating personal computers, word-processing equipment or other automated office systems.  Demonstrated ability to perform a variety of secretarial duties for one or more professionals; communicate effectively both orally and in writing; exercise judgment and work with all levels of the school or department.

Must be bilingual in English and Spanish. Education, training or experience sufficient to demonstrate the required knowledge, skills, and abilities. 

Applicants considered for employment must successfully complete the following background investigations/tests:

• Federal Bureau of Investigation (FBI) Criminal History Investigation

• State Police Criminal History Investigation

• Child Protective Services (CPS) Investigation

• Tuberculosis Screening/Test