Primary Responsibilities

Timely and accurate processing of accounts payable overhead invoices, including manual entry or via an automated invoice system.
Ensuring invoice copies are saved electronically in appropriate folders.
Organize and process weekly check and ACH payment runs.
Maintain lease, utility, and mileage reimbursement documentation and prepare monthly disbursements.
Update and clear EFT Drafting payouts.
Field vendor inquiries, providing timely responses and resolution.
Review and research vendor statements, ensuring timely resolution of open AP items.
Assist with maintaining and processing Credit Card and Out of Pocket expenditure reimbursement system.
Maintain and ensure accuracy of vendor account information in AP data base, including IRS W-9 forms and 1099 tax filing information.
Preparation of year-end 1099 tax filings
Provide back-up support for AP product invoice matching and processing.
Develop and maintain positive, cooperative, and team-oriented relationships with co-workers.
Demonstrate behaviors consistent with those of the Company's Core Values at all times.

Key Competencies

Understanding of accounting principles and related job duties.
Strong attention to detail.
Accurate data-entry proficiency required.
Proficient in Microsoft applications including Excel, Word, Outlook, and 10-key by touch at a minimum of 10k kph.
Ability to work with large amounts of data in Excel utilizing filter and sort functions as well as pivot tables and v-lookup functions.
Strong oral and written communication skills and the ability to communicate with all levels of management and vendors.
Ability to work as a team player in problem resolution and process improvements.

People Management

None

Work Environment

This job operates indoors in an office setting.

Physical Demands

Expected Hours of Work

This is a full-time position, Monday -- Friday.

Travel

None

Required Education and Experience

Preferred Education and Experience

Compensation

Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years and depth of experience, certifications, and specific location.
Employees (and their families) are eligible for medical, dental, vision, and basic life insurance. Employees are able to enroll in our company's 401k plan. Employees are also eligible for 80 hours of vacation every year and 7-8 days of paid holidays throughout the calendar year (depending on location).
Hired applicants may be eligible for [incentives/ bonuses/ annual bonuses].

Classification: Non-Exempt

Reports to: AR AP Manager

Equal Opportunity Employer including Disability/Vets

AP Specialist

Listing Details