Pro-Bono Coordinator

Cooley is seeking a Pro Bono Coordinator to join its Pro Bono Team.

• →Code department invoices and send to Accounting & Finance for processing
• →Prepare and maintain various PowerPoint presentations, Excel files, and Word documents for pro bono team
• →Assist with various data entry tasks as needed, including data entry in pro bono client and volunteer databases

• →Assist with submission of new business forms and conflict checks
• →Prepare and generate various statistical reports from pro bono client and volunteer databases
• →Keep all files up-to-date and organized.  Ensure materials are forwarded to Information Governance Department, as needed
• →Perform other tasks and duties as assigned or required by the Pro Bono Partner and Pro Bono Counsel
• →In collaboration with pro bono assistant and pro bono specialists, maintaining pro bono client and volunteer databases
• →Facilitate pro bono client queries, screening, and processing
• →Prepare new business forms, conflict sheets and engagement letters, and advise other admin staff re: same
• →Serve as point of contact to secretaries and other admin staff on pro bono procedures/questions
• →Assist with pro bono practice department budget monitoring and annual budget planning process
• →Coordinate pro bono trainings in conjunction with partner legal services providers
• →Handle pro bono event planning and logistics
• →Collaborate with pro bono specialists on various projects and tasks as assigned by pro bono partner and pro bono counsel
• →Assist Pro Bono Partner, Pro Bono Counsel, and Pro Bono Committee with pro bono projects and initiatives, as necessary
• →Provide administrative support to Pro Bono Partner and Pro Bono Counsel including travel arrangements, expenses reimbursements, time entry, etc.
• →All other duties as assigned or required

Required:

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
• After orientation and training demonstrate proficiency with Microsoft Access and/or other database management applications
• Available to work overtime, as required
• 2+ years’ prior administrative experience

Preferred:

• Bachelor's Degree
• Previous law firm experience
• Previous legal support and/or executive assistant experience helpful

• Professional demeanor at all times
• Strong interpersonal communications skills, both verbal and written
• Ability to handle complex and fast-paced environment
• Ability to speak effectively in front of an audience
• Unwavering ability to handle and maintain confidentiality regarding firm information, projects, and client data
• Possess excellent time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently
• Excellent attention to detail
• Strong judgment
• Team-player with collaborative spirit

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.

EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $30.50 - $45.00 ($63,4400.00 - $93,600.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. 

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.