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Payroll Manager

United States·Gilbertmid

Finance & AccountingPayroll Specialist

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Quick Summary

Overview

About Quantum Industrial Services Crawford Mechanical Services, a Quantum Industrial company, is a leading mechanical and plumbing contractor, with operations across multiple states,

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Finance & AccountingPayroll Specialist

About the Role

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What We Offer

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✓Manage full-cycle, multi-state payroll processing through Rippling.

✓Receive and verify payroll information and approvals from Operations.

✓Review time data for regular hours, overtime, double-time, PTO, sick time, and applicable wage-and-hour requirements.

✓Import verified time and pay data into Rippling and review payroll reports before final submission.

✓Audit payroll registers and reconcile payroll to the general ledger.

✓Research and resolve payroll discrepancies quickly and accurately.

✓Administer deductions, benefits contributions, garnishments, and other payroll changes.

✓Ensure accurate payroll tax withholding and timely federal, state, and local filings.

✓Process new hires, pay changes, and terminations while following state-specific requirements.

✓Prepare certified payroll and prevailing wage documentation for applicable projects.

✓Manage year-end payroll activities, including W-2 preparation and reconciliation.

✓Serve as the primary contact for employee payroll questions and discrepancies.

✓Support workers' compensation, 401(k), financial, and other payroll-related audits.

✓Maintain accurate payroll records and provide reporting to Finance and leadership.

✓Identify opportunities to improve payroll processes, controls, and the Operations-to-Payroll workflow.

✓Competitive salary and benefits package

✓Career growth opportunities within a rapidly expanding company

✓Commitment to a strong safety culture and quality-driven projects

Requirements

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5+ years of progressive payroll experience, including multi-state payroll.
Previous Payroll Manager or Payroll Lead experience strongly preferred.
Experience with Rippling or a comparable payroll/HRIS system such as ADP, Paycom, or Paylocity.
Strong knowledge of payroll processing, FLSA, wage-and-hour requirements, and payroll compliance.
Strong Excel skills for reconciliation, reporting, and data validation.
Understanding of payroll accounting and general ledger reconciliation.
Construction payroll experience, including certified payroll/prevailing wage, preferred.
Bachelor's degree in Accounting, Finance, Business, HR, or related field preferred.
CPP/FPC certification is a plus.

High attention to detail and accuracy
Strong organization and time management
Confidentiality and integrity
Problem-solving and analytical skills
Strong communication and collaboration
Ability to meet recurring payroll deadlines
Process improvement mindset

This is primarily an office-based position with regular use of computers, payroll/HRIS systems, and communication tools. Minimal travel may be required to company offices or project locations.