Office Operations and Fiscal Compliance Lead (Administrative Analyst/Specialist Exempt II)

Career Services at San Diego State University is seeking an Office Operations and Fiscal Compliance Lead to coordinate the department’s administrative operations, budget activities, and resource planning. This position serves as a central resource for the Career Services leadership team by monitoring state and grant-funded budgets, preparing reports and projections, coordinating procurement, and helping ensure that department resources align with strategic priorities.

The role also provides operational and project leadership across the department. Responsibilities include improving administrative processes, coordinating facilities and technology needs, supporting onboarding and training, providing lead work direction to professional and administrative staff, and coordinating projects with campus offices and external partners. The position requires independent judgment, strong organizational skills, and the ability to analyze complex information and develop practical recommendations.

• →Administer and analyze Career Services’ state operating and grant-funded budgets, including monitoring expenditures, preparing forecasts, identifying potential issues, and developing recommendations.
• →Coordinate procurement activities and work with the division budget office, SDSU Research Foundation, Procurement, vendors, and other administrative partners to resolve budget and purchasing matters.
• →Lead day-to-day administrative operations, including office procedures, scheduling processes, facilities coordination, equipment needs, service requests, customer service, and front-desk operations.
• →Evaluate administrative systems and processes, identify opportunities for improvement, and develop and implement procedures that support departmental goals and university requirements.
• →Provide lead work direction to professional, administrative, and student staff by coordinating assignments, establishing priorities, providing guidance and training, monitoring progress, and reviewing work.
• →Coordinate employee onboarding, ongoing training, professional development, and team engagement activities within Career Services.
• →Lead and coordinate state-funded, grant-funded, and departmental projects involving Career Services staff, campus offices, the SDSU Research Foundation, and external partners.

• Full-time, benefits eligible, permanent/probationary position.
• Position is designated Exempt under FLSA and is not eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• The individual hired into this role will work on campus at SDSU in San Diego.

Career Services supports the career development and employment success of SDSU students and alumni through career exploration, professional development, experiential learning, and connections to employment opportunities. The department collaborates with employers, campus partners, and regional workforce organizations to develop industry partnerships, align services with workforce needs, and create pathways from education to meaningful employment.

For more information regarding Career Services, click here.

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

• Expertise in analyzing complex administrative and operational problems, evaluating their broader impact, anticipating potential issues, and developing strategic and practical recommendations.
• Ability to collect, analyze, integrate, and interpret budget, operational, and program information from multiple systems, funding sources, and administrative entities.
• Demonstrated consultative and facilitation skills and the ability to gain cooperation and consensus among internal and external constituent groups.
• Ability to handle potentially sensitive situations and information using sound judgment, discretion, and professionalism.
• Experience coordinating complex projects involving multiple stakeholders, priorities, systems, or administrative entities.
• Experience monitoring and analyzing departmental budgets, including tracking expenditures, developing projections, identifying potential issues, and preparing budget information for management.

At SDSU, our diversity gives us power and benefits every single member of our community.  Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment.  We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. 

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. 

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• A minimum of four years related experience.
• Experience working in a higher education, public-sector, or similarly regulated environment.
• Experience using enterprise budget, reporting, procurement, project-management, or administrative information systems.

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. 

SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.