Associate Accountant (Hybrid)

Introduction

\r\n\r\n\r\nDo you want to utilize your skills and make a difference? Are you looking to take the next step in your career? If so, please read on to learn more about this exciting opportunity!��\r\n\r\n\r\nThe�State of Connecticut,�Department of Public Health (DPH), is seeking a qualified individual for the position of Associate Accountant�in the Fiscal Services, Accounting and Budgeting\r\nSection.� This position will be responsible for the oversight of the Infrastructure\r\nInvestment and Jobs Act-Bipartisan Infrastructure Law-Safe Drinking Water\r\nFunding through the Safe Drinking Water Act.\r\n� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �\r\n\r\nHighlights:\r\n\r\n\r\n LOCATION: Hartford, CT�\r\n SCHEDULE:�Full-Time, First Shift, 40 hours per week, Monday - Friday.\r\n\r\n\r\n\r\n\r\n\r\nWhat We Can Offer You:�\r\n\r\n\r\n Visit our�new�State Employee Benefits Overview�page!\r\n Professional growth and development opportunities.\r\n A healthy�work/life balance�to all employees.�\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n \r\n \r\n \r\n \r\n You Will Discover The Opportunity To:\r\n \r\n \r\n Engage in a rewarding career;\r\n Showcase your talents in a meaningful role;\r\n Thrive in an exciting environment;\r\n Provide support to a division that is passionate about the work we do;\r\n Work together in a collaborative team environment.\r\n \r\n The Role:\r\n \r\n \r\n The individual\r\n selected for this role will be responsible for all fiscal aspects and oversight\r\n of the budget development and compilation of budget proposals and budget\r\n revisions, as applicable for the assigned grants.�\r\n \r\n \r\n \r\n \r\n Job duties include but are not limited to:\r\n \r\n \r\n \r\n Review, track and monitor financial\r\n expenditures for compliance with state and federal regulations.\r\n Prepare financial expenditure\r\n reports and statements consistent with the both state and federal reporting\r\n requirements.\r\n Review audit reports respond to\r\n findings and corrective actions where necessary.\r\n Provide technical assistance to\r\n program manager in maintaining accounting records.\r\n Provide program manager with\r\n financial status updates on the activities and progress of the assigned grants.\r\n Meet with program managers to\r\n discuss and address issues and concerns regarding grant activities including\r\n corrective actions, where necessary.\r\n Determine compliance of various\r\n complex financial documents with applicable federal regulations.\r\n Examine accounting methods and\r\n procedures to ensure compliance with accepted accounting principles, laws and\r\n regulations and state or federal requirements.\r\n Work with DPH sub-recipients\r\n (Providers) and Program to research and or resolve outstanding deficiencies and\r\n generate formal notification of financial review findings of deficiency.\r\n Examine and reconcile federally\r\n required financial expenditure reports with federal budget, terms, conditions,\r\n and requirements and determines federal compliance.�\r\n Verify accuracy of fund balances\r\n and related accounting entries as applicable.\r\n Act as a liaison between Fiscal\r\n Services, DPH Program Managers and other pertinent parties in performing the\r\n duties to ensure access to accurate information and to keep relevant parties\r\n informed.\r\n Determine the necessity to draw\r\n federal funds by applying federal grant regulation.�\r\n Prepare all supporting\r\n documentation related to provider expenses to support federal draw down\r\n requests.\r\n Performs related duties as required.\r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n About Us:�\r\n \r\n \r\n \r\n The�Mission of the Department of Public Health�(DPH) is to protect and improve the health and safety of the people of Connecticut by assuring the conditions in which people can be healthy, preventing disease, injury, and disability, and promoting the equal enjoyment of the highest attainable standard of health, which is a human right and a priority of the state.�\r\n \r\n \r\n DPH accomplishes this through the implementation of its�Strategic Plan�which outlines the actions that DPH is taking to accomplish its Mission.\r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n

Selection Plan

FOR ASSISTANCE IN APPLYING:�\r\nCheck out our�Applicant Tips on How to Apply! Need more resources?� Visit our�Applicant Toolkit�for additional support throughout the recruitment process.�\r\nBEFORE YOU APPLY:�\r\n\r\n Meet Minimum Qualifications:�Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. �\r\n Educational Credits:�List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.�\r\n Resume Policy:�Per�Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.�\r\n Preferred Shift/Location:�Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.�\r\n Timely Submission:�All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. �Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing�DAS.SHRM@ct.gov.�\r\n Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.�\r\n\r\n\r\n Note: The�only way�to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.\r\n\r\nAFTER YOU APPLY:�\r\n\r\n Some email providers may experience delays or issues delivering messages. To avoid missing important updates—such as referral questionnaires or interview scheduling links—please check your�Personal Status Board�regularly.\r\n For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select “Update My Contact Information.”\r\n Referral Questions:�This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).� �\r\n\r\n\r\n Prepare For An Interview:�Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful�Interview Preparation Guide�to make the best impression!�\r\n Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.��\r\n The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.��\r\n Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at�www.ct.gov/ethics.\r\n\r\nQUESTIONS? WE’RE HERE TO HELP:�\r\nDue to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to�Julie Barker at�Julie.Barker@ct.gov.�\r\nJoin the State of Connecticut and take your next career step with confidence!\r\n

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for performing the most complex accounting tasks within a variety of accounting programs and systems. This class may also be accountable for lead or consultative responsibility.\r\n

EXAMPLES OF DUTIES

\r\n\r\n Establishes and implements accounting sub-systems such as procedures for paying and collecting activities, procedures for issuance of grants, loans or subsidies, establishment of rates or schedules of fees, establishment of account charts for classification of transactions;�\r\n Maintains fiscal controls by authorizing non-routine expenditures based on management priorities and policies, examining data and making recommendations regarding timing and amounts of expenditures;�\r\n Manages various phases of budget preparation and control such as preparing estimates of costs of existing or new programs, offices or divisions, preparing budget requests, appropriation schedules, monthly budget reports and year end budget reports;�\r\n Administers fiscal aspects of grant programs by reviewing funding applications for approval, researching and preparing estimates of costs of proposed grant programs, interpreting grant contracts for approval of grant expenditures, analyzing grantees financial records and reports for compliance with grant expenditure requirements;�\r\n Monitors fiscal aspects of contract administration by reviewing and interpreting contracts for approval on non-routine expenditures, preparing or approving schedules of fees in regard to specific contracts;�\r\n Determines priorities;�\r\n Provides staff training and assistance;�\r\n Conducts or assists in conducting performance evaluations;�\r\n Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;�\r\n May coordinate unit workflow;�\r\n May assign and review work;�\r\n May establish and maintain unit procedures;�\r\n Performs related duties as required.\r\n\r\n\r\n

KNOWLEDGE, SKILL AND ABILITY

\r\n\r\n\r\n Considerable knowledge of�\r\n \r\n professional accounting principles and practices including governmental accounting and budgeting;�\r\n \r\n Skills�\r\n \r\n interpersonal skills;�\r\n oral and written communication skills;�\r\n \r\n Considerable ability to�\r\n \r\n analyze and evaluate financial records, methods and procedures;�\r\n devise and install accounting procedures and systems;�\r\n \r\n Supervisory ability.\r\n\r\n\r\n

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Seven (7) years of experience in accounting or auditing.\r\n

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been at the level of an Accountant, an Auditor or an Accounts Examiner with responsibility for the exercise of independent analysis and judgement in the application of professional accounting principles and practices.\r\n

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

\r\n College training in accounting or a closely related field may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.\r\n A Master's degree in accounting may be substituted for one (1) additional year of the General Experience.\r\n Certification in any of the following may be substituted for one (1) year of the General and Special Experience: Certified Public Accountant, Certified Internal Auditor.\r\n\r\n

PREFERRED QUALIFICATIONS

\r\n Experience with\r\n developing and executing budget plans and financials for state, federal and or\r\n other grant programs.\r\n Experience with business office functions such as\r\n accounts payables, receivables, purchasing, cash management practices.\r\n Experience with developing and managing contracts\r\n and agreements with sub-recipients or service contractors.\r\n Experience developing and implementing strategic\r\n plans for fiscal operations.\r\n Experience providing leadership or consultation in the area of accounting.\r\n Experience with Microsoft products such as Word\r\n Processing, MS Excel, and other spreadsheet applications.\r\n Experience in applying federal and state statute\r\n and regulations in grants management.\r\n Experience with PeopleSoft Core-CT or any other\r\n financial systems.\r\n\r\n

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER\r\nThe State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.\r\n

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.� As such, a job class is not meant to be all-inclusive of every task and/or responsibility.\r\n