Fiscal/Administrative Manager 1 (Hybrid)

Introduction

\r\n\r\nAre you a financial management professional looking to advance your career within state service?\r\nStep into the role of Fiscal/Administrative Manager 1 and help lead statewide budgeting and fiscal operations at the Department of Public Health.��\r\n\r\n\r\n\r\nThe State of Connecticut, Department of Public Health (DPH) is anticipating an opening for Fiscal/Administrative Manager 1 within the Operations Support Services Section. This role will play a key part in supporting the agency’s budgeting and financial oversight functions, contributing to the effective management of DPH’s fiscal operations.�Please note: This opportunity is for current State of Connecticut employees only.\r\n\r\n\r\n\r\nPOSITION HIGHLIGHTS:\r\n\r\n\r\n Location: 410 Capitol Avenue, Hartford, CT\r\n Work Schedule: Full-time, 40 hours per week\r\n Work Shift: First Shift, Monday - Friday\r\n Note: there may be opportunity for a partial telework schedule and flexible/alternate work schedules may be available.\r\n\r\n\r\n\r\n\r\n\r\n \r\n \r\n \r\n GROW WITH THE STATE OF CONNECTICUT:\r\n \r\n \r\n Continue enjoying the comprehensive benefits you know and rely on - review our State Employee Benefits Overview for a refresher on everything available to you\r\n Continue to enjoy a healthy work/life balance!\r\n \r\n \r\n \r\n \r\n \r\n \r\n IN THIS ROLE YOU WILL:\r\n \r\n \r\n Serve as part of the Budget Unit\r\n Oversee all financial management and reporting of state-appropriated funds\r\n Manage fiscal professionals at various levels\r\n Lead the team responsible for developing and monitoring State and Federal budgets\r\n Collaborate with program areas to support budget planning and communication\r\n Ensure completion of the monthly Comprehensive Financial Status Report (CFSR)\r\n Implement and streamline process improvements to strengthen financial operations\r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n MORE ABOUT THE AGENCY:\r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n The Mission of the Department of Public Health (DPH) is to protect and improve the health and safety of the people of Connecticut by:\r\n \r\n \r\n Assuring the conditions in which people can be healthy\r\n Preventing disease, injury, and disability\r\n Promoting the equal enjoyment of the highest attainable standard of health, which is a human right and a priority of the state.\r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n

Selection Plan

\r\n\r\nIn order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.� You must specify your qualifications on your application.\r\n\r\n\r\n\r\n\r\nFOR ASSISTANCE IN APPLYING:�\r\nCheck out our Applicant Tips on How to Apply! Need more resources?� Visit our Applicant Toolkit for additional support throughout the recruitment process.�\r\nBEFORE YOU APPLY:�\r\n\r\n Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. �\r\n Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.�\r\n Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.�\r\n Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.�\r\n Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. �Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov.�\r\n Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.�\r\n\r\n\r\n Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.\r\n\r\nAFTER YOU APPLY:�\r\n\r\n Some email providers may experience delays or issues delivering messages. To avoid missing important updates—such as referral questionnaires or interview scheduling links—please check your Personal Status Board regularly.\r\n For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select “Update My Contact Information.”\r\n Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).� �\r\n\r\n\r\n Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!�\r\n Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.��\r\n The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.��\r\n Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.\r\n\r\n\r\n This employer may participate in E‑Verify and will provide the federal government with your Form I‑9 information to confirm work authorization.\r\n\r\nQUESTIONS? WE’RE HERE TO HELP:�\r\nDue to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Alyssa Hovanec at Alyssa.Hovanec@ct.gov�\r\nJoin the State of Connecticut and take your next career step with confidence!\r\n

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration.\r\n

EXAMPLES OF DUTIES

\r\n\r\n Schedules, assigns, oversees and reviews the work of staff;�\r\n Provides staff training and assistance;�\r\n Conducts performance evaluations;�\r\n Determines priorities and plans unit work;�\r\n Establishes and maintains unit procedures;�\r\n Develops or makes recommendations on the development of policies and standards;�\r\n Interprets and administers pertinent laws;�\r\n Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;�\r\n Coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis;�\r\n Assists in planning and implementation of financial aspects of EDP systems;�\r\n Utilizes EDP systems for financial records, reports and analyses;�\r\n Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;�\r\n Supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration;�\r\n In addition to supervising fiscal/administrative functions may supervise support services;�\r\n In a facility, in addition to the above, may ensure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies;�\r\n Performs related duties as required.\r\n\r\n\r\nOFFICE OF POLICY AND MANAGEMENT, OFFICE OF FINANCE:\r\n\r\n\r\n\r\n\r\n Formulates policies and procedures related to state agency procurement and programmatic and fiscal management of health and human services purchase of service contracts and personal service agreements;�\r\n Designs, develops and implements statewide standards, goals and objectives for contracting, rate setting, payment, accounting, budgeting, auditing and other fiscal and administrative procedures to assure fiscal accountability for contracting;�\r\n Provides direction, interpretation and guidance to state agency fiscal/administrative staff involved with contracting;�\r\n Reviews with state contracting agencies the budgetary impact of any privatization contract and need for any budget adjustments;�\r\n Works with state agency contracting staff to implement requirements of the State Contracting Standards Board;�\r\n Researches, interprets and administers pertinent laws and regulations;�\r\n Performs related duties as required.\r\n\r\n\r\n

KNOWLEDGE, SKILL AND ABILITY

\r\n Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting;�\r\n Knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration;�\r\n Considerable\r\n \r\n interpersonal skills;�\r\n oral and written communication skills;�\r\n \r\n \r\n Considerable ability\r\n \r\n to understand and apply relevant state and federal laws, statutes and regulations;�\r\n to prepare and analyze financial and statistical reports;�\r\n \r\n \r\n Ability to\r\n \r\n analyze budgetary and related problems;�\r\n utilize EDP systems for financial management.\r\n \r\n \r\n\r\n

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration,�payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached. \r\n

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been supervising professional level staff.\r\n\r\n\r\nNOTE: For state employees this experience is interpreted at the level of a Budget Specialist or Fiscal/Administrative Supervisor.\r\n\r\n

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

\r\n\r\n College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.\r\n A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.\r\n\r\n\r\n

PREFERRED QUALIFICATIONS

\r\n Experience with the State Comprehensive Financial Status Report (CFSR).\r\n Experience creating and managing State and Federal budgets.\r\n Experience managing professionals at various levels.\r\n Experience interpreting and applying State and Federal fiscal regulations.\r\n Experience streamlining and improving fiscal or administrative processes.\r\n Experience managing and administering bond funds.\r\n\r\n

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER\r\nThe State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.\r\n

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all inclusive of every task and/or responsibility.\r\n