Purchasing Assistant

Description

• →Learn and fully utilize available technology to maximize job efficiency including vendor B2B information sites to access UPC codes, place orders, etc.
• →Maintain system data related to new vendors, SKU’s, min/max, special orders and pricing.
• →Work directly with buyers in providing clerical support regarding system and product information.
• →Ensure timely delivery of merchandise through consistent communication and follow-up with the vendor, distribution center and store locations.
• →Research and maintain information regarding price and specifications, from vendors, catalogs and the Internet for new and existing product.
• →Maintain show specials in the computer system adjusting discounts, pricing and terms.
• →Maintain replenishment system for standard merchandise on a weekly basis.
• →Communicate daily (via phone, email and Teams chat) with stores and other internal personnel in resolving issues regarding new product lines, special order capabilities, pricing, advertising and delivery of merchandise.
• →Other duties pertaining to the procurement of products, goods or services as assigned by area manager/director.

Requirements

Required Knowledge and Skills: Requires excellent written and oral communication skills along with strong analytical, organizational and computer skills. Must be very proficient with Excel i.e. using established formulas as well as creating new formulas. Working knowledge of 10 key, word processing, and ability to manage heavy data entry duties.  

Required Experience: At least 2 years' experience in an office, accounting, purchasing or data entry environment preferred. Working knowledge of Microsoft Excel (VLOOKUP/XLOOKUP) and/or other analytical spreadsheet tools, inventory management, pricing and review, and freight.  

Required Education/Certification: High School Diploma or equivalent; Associates or Bachelor’s degree in Business or related field; or equivalent experience preferred, not required. 

Other Requirements: Must be able to spend many hours a day working at a computer, walk, bend, stoop, kneel, reach, and lift up to 45 lbs (most items will be less 1-5 lb range).

This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his or her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.