Senior Administrative Officer, Selection and Placements

• Based at our Rural Learning Campus (Warrnambool or Ararat) + hybrid work arrangement

• Full-time and fixed-term opportunity until August 2027

This is an exciting opportunity to combine your exceptional administrative expertise with meaningful work that supports rural medical education.

As the Senior Administrative Officer, Selection and Placements, you will coordinate a range of critical student and program administration activities, including admissions, enrolments, assessments, clinical placements and academic progress. You'll work closely with students, academics, clinicians and external parties to ensure programs are delivered efficiently, compliantly and in line with University and regulatory requirements.

You'll also provide secretariat, governance and operational support, contribute to continuous improvement initiatives, and play an important role in the success of the Rural Training Stream of the Doctor of Medicine program.

• Coordinate and deliver key administrative activities that support rural medical education programs and student success.
• Analyse information, identify issues and provide recommendations to support informed decision-making.
• Manage complex processes, resolve challenges and implement practical solutions.
• Build strong relationships with a diverse range of stakeholders and provide high-quality customer service.
• Contribute to continuous improvement initiatives that enhance services, systems and outcomes.

We're looking for a proactive and organised professional who thrives in a collaborative environment and enjoys balancing competing priorities while delivering high-quality outcomes.

You will bring:

• Relevant tertiary qualifications and/or equivalent experience in administration, professional services or a related field.
• Experience providing professional advice and delivering outcomes in a complex organisational environment.
• Strong analytical, problem-solving and organisational skills.
• Excellent communication and stakeholder engagement capabilities.
• An understanding of governance, compliance and policy frameworks, with the ability to apply them in practice.

If you're looking for a role where your work directly supports student success, strengthens rural medical training and contributes to healthier regional communities, we'd love to hear from you.

Please submit your updated resume and a short cover letter outlining your skills and experience.

For a confidential discussion regarding this role, please contact Claudia McLean, Administrative Coordinator, Selection and Placements, Faculty Services Medicine on claudia.mclean@deakin.edu.au

For a copy of the position description, please see below:

 PD - Senior Administrative Officer Selection and Placements.pdf

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.

Pre-employment safety and suitability checks: In accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence, appointment to this role is subject to successful completion of relevant pre-employment checks, including Working With Children Checks and candidate gender-based violence declarations.

Candidates may be asked to declare whether they have been investigated for an allegation of Gender‑based Violence, or determined to have engaged in conduct that constitutes Gender‑based Violence during the course of their previous employment, or otherwise in a legal process.  A declaration is not required from individuals who have experienced gender‑based violence.  A ‘Yes’ response does not automatically exclude a candidate from employment, and any information provided will be treated confidentially and considered only for relevance to the role and the University’s safety obligations.

Advertised: 03 Jul 2026 AUS Eastern Standard Time
Applications close: 19 Jul 2026 AUS Eastern Standard Time

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