Bookkeeper at Zionsville Library

The Hussey-Mayfield Memorial Public Library has a long history of providing innovative, life-enriching services to the growing communities of Zionsville and Whitestown, Indiana. Our staff embraces innovative technologies, develops modern amenities, and offers personalized, up-to-date services. We promote collaborations and foster knowledge and entertainment throughout the community.

• →Inputs information into the accounting software, including recording journal entries for payroll, cash receipts, and accounts payable
• →Issues checks for accounts payable at the request of the Finance Manager
• →Manages all credit card activity, including reconciliation of statements
• →Manages cash received at public services areas and reconciles receipts
• →Weekly check and cash deposits
• →Processes payroll and benefits
• →Performs financial support for library administration
• →Prepares reports and financial statements at the direction of the Finance Manager, Director of Operations, and the Executive Director
• →Updates accounting spreadsheets
• →Prepares monthly reports for the Board of Trustees meetings
• →Assists in preparing and filing all required governmental financial reports
• →Coordinates and manages gift and donation funds and grants
• →Assists Finance Manager as directed at verifying information outputs for federal and state reports and payroll registers for accuracy
• →Assists in developing procedures for performance of a variety of financial management duties; writes Standards of Operations for finance procedures
• →Assists with preparing the annual budget and Annual Financial Report
• →Assists with bi-annual audits from the SBOA (State Board of Accounts)
• →Other duties as assigned

• →Assists with various tasks that contribute to the successful operation of the library
• →Participates in library committees and community events

• Associate's degree in accounting or finance
• Experience in public finance for non-profits
• 3 years minimum of relevant professional experience working in a finance field
• Proficiency with Windows-based and Microsoft computer systems and electronic bookkeeping
• Excellent organizational skills

• Blackbaud Financial Edge Software experience
• Library finance experience
• Previous experience in payroll preparation and employee benefits

• Frequently: reading, writing, standing, sitting for long periods of time
• Rarely: squatting, climbing, crawling, bending, pushing, pulling, and driving