Senior Supply Chain Procurement

• Support the Manager and Director in executing day-to-day sourcing activities across assigned direct material categories (e.g., paper, inks, envelopes, binders, corrugated boxes) as assigned by the Director/Manager.

• Coordinate with Supply Planning, Engineering, Operations, Accounts Payable, and warehouse leads to confirm order details, resolve discrepancies, and track open orders to completion.

• Assist with RFQ preparation, quote compilation, and bid analysis under the direction of the Manager and Director.

• Follow up on Purchase Order (PO) acknowledgments, delivery confirmations, and invoice matching issues.

• Own the end-to-end management of Purchasing Info Records (PIRs) and related data in SAP S/4HANA, including setup of new material-vendor relationships, maintenance of pricing and conditions, and ongoing data integrity to support accurate procurement and planning activities.

• Generate recurring reports on PIR, source list, and contract coverage to identify gaps, expired records, and materials without a valid source of supply.

• Own the end-to-end management of Quality Notifications (QNs) and reporting of the related data in SAP S/4HANA for supplier defects or non-conformances, coordinating with relevant stakeholders on root cause and corrective actions, and driving and tracking of timely resolution and closure.

• Own end-to-end management and monitoring of Goods Receipt/Invoice Receipt (GR/IR) reporting, including monitoring open Purchase Orders (POs), past-due confirmations, and invoice receipt. Assist in resolving missing GRs and PO quantity/price mismatches.

• Monitor open POs, past-due confirmations, GR/IR aging reports and other reports to drive clean-up activities with Procurement, Supply Planning, and AP.

• Compile and organize spend data, delivery metrics, overall supplier performance metrics, and category reports to support dashboards and executive reporting.

• Runs and interprets standard S/4 Fiori procurement dashboards to surface trends and flag exceptions to Manager/Director and/or Supply Planning.

• Primary contact to support suppliers when onboarding master supplier data in SAP Ariba or S4, including document collection, profile setup, and status tracking.

• Assist in compiling data related to cost tracking, savings documentation, and value engineering data gathering.

• Identify and flag data discrepancies or process gaps and escalate to the Manager/Director for resolution.

• Serve as a day-to-day point of contact for assigned suppliers on routine order-related inquiries, delivery schedule confirmations, and documentation requests.

• Monitor supplier delivery performance against PO commitments and escalate delays or quality concerns to the Manager.

• Assist in preparing supplier performance scorecards and quarterly business review materials.

• Participate in process improvement initiatives aimed at reducing cycle times, improving data quality, and enhancing procurement workflows.

• Pursue ongoing development of procurement knowledge, SAP skills, and supply chain best practices through training and mentorship.

Basic Qualifications:

• Education and Experience: Bachelor’s Degree and 3 years, or HS/GED and 7 years in Supply Chain
• Must be 18 years of age or older

Preferred Qualifications:

• Hands-on experience with SAP S/4HANA purchasing processes.
• Experience using SAP Ariba for sourcing, contracting, or supplier interactions.
• Strong analytical skills, attention to detail, and ability to interpret technical specifications.
• Excellent communication and cross-functional collaboration skills.
• Experience supporting direct materials, MRO, engineered parts, or industrial supply categories.
• Familiarity with supplier negotiations, cost analysis, and RFQ/RFP processes.